Personal Assistant

Headcounts Hr; Chennai District; On-site; INR 350,000 - 600,000; Full time

Job summary

Headcounts Hr in Chennai is seeking a Personal Assistant to manage front office operations, greet visitors, and maintain executive calendars. With 13 years of experience, you will handle calls, emails, visitor management, and coordinate meetings, rooms, and events.

The role requires strong MS Office skills, excellent communication, and the ability to multitask independently. You will support procurement, vendor coordination, and office administration to ensure smooth day-to-day operations in a

Qualifications

• Manage front office operations and greet visitors professionally.
• Handle incoming calls, emails, and visitor management.
• Schedule meetings, appointments, and maintain executive calendars.
• Coordinate meeting room bookings and office events.
• Maintain office records, files, and documentation.
• Manage courier services, office supplies, and inventory.
• Coordinate with housekeeping, security, and other facility vendors.
• Handle petty cash, vendor invoices, reimbursements, and basic administrative support.
• Assist in procurement and vendor coordination.
• Ensure smooth day-to-day office administration.

Responsibilities

• Manage front office operations and greet visitors professionally.
• Handle incoming calls, emails, and visitor management.
• Schedule meetings, appointments, and maintain executive calendars.
• Coordinate meeting room bookings and office events.
• Maintain office records, files, and documentation.
• Manage courier services, office supplies, and inventory.
• Coordinate with housekeeping, security, and other facility vendors.
• Handle petty cash, vendor invoices, reimbursements, and basic administrative support.
• Assist in procurement and vendor coordination.
• Ensure smooth day-to-day office administration.

Skills

Front Office Management

Office Administration

Calendar Management

Visitor Management

Vendor Coordination

MS Office

Communication skills

Multitasking

Independence

Education

Any Graduate

Tools

MS Office Suite

Job description

Role & responsibilities

Job Title: PA

Location: Chennai

Experience: 13 Years

Qualification: Any Graduate

Job Responsibilities:

• Manage front office operations and greet visitors professionally.
• Handle incoming calls, emails, and visitor management.
• Schedule meetings, appointments, and maintain executive calendars.
• Coordinate meeting room bookings and office events.
• Maintain office records, files, and documentation.
• Manage courier services, office supplies, and inventory.
• Coordinate with housekeeping, security, and other facility vendors.
• Handle petty cash, vendor invoices, reimbursements, and basic administrative support.
• Assist in procurement and vendor coordination.
• Ensure smooth day-to-day office administration.

Required Skills:

• Front Office Management
• Office Administration
• Calendar Management
• Visitor Management
• Vendor Coordination
• Facility Management
• Petty Cash Handling
• Inventory Management
• MS Office (Word, Excel, PowerPoint, Outlook)
• Good communication and interpersonal skills
• Ability to multitask and work independently

Preferred Profile:

• 1–3 years of experience in Front Office, Administration, Reception, or Executive Assistant roles.
• Professional appearance and positive attitude.
• Strong organizational and communication skills.

Salary: As per company standards / Best in the industry