Operations & Production Specialist

Ibtidaekmehfil; Delhi; On-site; INR 893,000 - 1,116,000; Full time

Job summary

Ibtidaekmehfil is seeking an experienced event operations lead to manage on-field execution for live events in Delhi. You will coordinate vendors, oversee logistics, and ensure safety and quality standards are met from setup to go-live.

The role requires 5-9 years of field experience in event production, strong vendor networks, and the ability to travel and work flexible hours, including weekends during event days. In-person work location in Delhi.

Qualifications

• 5-9 years of hands-on field experience in event production, ground operations, or experiential marketing.

Responsibilities

• On-Field Event Execution: Oversee on-ground setups, dismantle processes, and live event operations to ensure smooth execution according to client timelines and event blueprints.
• Vendor & Supplier Management: Source, negotiate with, and manage local vendors, fabrication teams, AV/light technicians, decorators, and logistics partners for all event requirements.
• Logistics & Inventory Control: Coordinate transportation, load-ins, load-outs, and venue access permits. Track equipment, props, and collateral assets before, during, and after events.
• Venue Coordination: Serve as the primary point of contact for venue authorities, security teams, and local compliance partners during setup and execution days.
• Budget & Expense Tracking: Maintain on-ground petty cash logs, petty expense receipts, and vendor delivery challans to ensure project costs align with approved budgets.
• Quality & Safety Assurance: Inspect vendor work on-site for quality control, safety guidelines, and adherence to design aesthetic standards prior to event go-live.
• Troubleshooting & Problem Solving: Handle real-time contingency situations on the field to resolve technical, logistical, or vendor delays swiftly.

Skills

Field experience

Vendor management

Crisis management

Communication (Hindi & English)

Travel readiness

Job description

Key Responsibilities

• On-Field Event Execution: Oversee on-ground setups, dismantle processes, and live event operations to ensure smooth execution according to client timelines and event blueprints.
• Vendor & Supplier Management: Source, negotiate with, and manage local vendors, fabrication teams, AV/light technicians, decorators, and logistics partners for all event requirements.
• Logistics & Inventory Control: Coordinate transportation, load-ins, load-outs, and venue access permits. Track equipment, props, and collateral assets before, during, and after events.
• Venue Coordination: Serve as the primary point of contact for venue authorities, security teams, and local compliance partners during setup and execution days.
• Budget & Expense Tracking: Maintain on-ground petty cash logs, petty expense receipts, and vendor delivery challans to ensure project costs align with approved budgets.
• Quality & Safety Assurance: Inspect vendor work on-site for quality control, safety guidelines, and adherence to design aesthetic standards prior to event go-live.
• Troubleshooting & Problem Solving: Handle real-time contingency situations on the field to resolve technical, logistical, or vendor delays swiftly.

Key Qualifications & Skills

• Experience: 5-9 years of hands-on field experience in event production, ground operations, or experiential marketing.
• Vendor Network: Proven track record of managing vendors, fabricators, and local event suppliers.
• Execution Focus: Strong crisis management skills with the ability to multitask in high-pressure event environments.
• Communication: Excellent verbal negotiation and coordination skills in Hindi and English.
• Flexibility: Willingness to travel to event venues, work flexible hours (including weekends/late nights during event setup days), and manage outdoor field operations.

Pay: ₹80,000.00 - ₹100,000.00 per month

Work Location: In person