Event Production & Operations Manager

Zoho; Gurugram District; On-site; INR 350,000 - 520,000; Full time

Job summary

Zoho based in Delhi/Gurugram seeks an Event Production & Operations Executive to manage logistics, timelines, on-ground execution for weddings, shoots and LIVXS-managed events.

This role demands planning, clear communication, and real-time problem solving, with fieldwork in media or event production. You will coordinate with camera, sound, logistics teams and use Zoho Calendar for timelines and Zoho Projects for progress tracking.

Qualifications

• Experience coordinating shoots/events with multiple teams.
• Ability to travel frequently for destination events (Delhi NCR + PAN India).
• Strong communication in Hindi and English for team/client liaison.

Responsibilities

• Pre-Event Coordination: finalize schedules 48 hours prior and share briefs with teams.
• Logistics & Team Operations: manage transport, gear handling, vendor coordination, and post-event debriefs.
• Post-Event Reporting: submit shoot day reports and ensure data backups and gear return.

Skills

Coordination

Time management

Vendor management

Field experience

Bilingual (Hindi/English)

Education

Event Management Degree

Media Production Diploma

Tools

Zoho Projects

WhatsApp Business

Zoho Calendar

Zoho CRM

Job description

We are primarily based in Delhi/Gurugram, came into existence in the year 2004. We believe in creating work that is honest, end results that are exploratory and the final output to be conceptually unique and visually stunning. Our Founders and Directors hold a unique set of expertise in their own profiles. Our Core team of qualified professionals brims with zeal and fervor to make an event of yours an extravagant affair to be remembered for ages.

Job Description

The Event Production & Operations Executive will be responsible for managing logistics, timelines, on-ground execution, and team coordination for all weddings, shoots, and LIVXS-managed events. This role demands a high level of planning, clear communication, and the ability to solve problems in real-time. The ideal candidate should be process-oriented, quick on their feet, and experienced with fieldwork in media or event production.

Key Responsibilities

1. Pre-Event Coordination

• Finalize and confirm shoot/event schedules with the client 48 hours before each function
• Share final briefs, Google Map links, dress code, and packing lists with the creative and ops teams.
• Coordinate with internal team leads (camera, sound, logistics) to confirm gear and travel readiness.
• Ensure calendar sync and reminders are active across relevant teams using Zoho Calendar.
• Arrive 30-60 minutes before the shoot to conduct venue recce and manage team setup.
• Oversee timelines, coordinate between photography, cinematography, and client-facing teams
• Ensure data dump procedures are followed after each function (SSD backup, folder labelling, etc.)
• Capture real-time updates and flag issues immediately to the Project Manager or Ops Head

3. Logistics & Team Operations

• Manage transport, food arrangements, and gear handling for field teams
• Ensure equipment checklist is followed; handle emergency requirements with vendor contacts
• Maintain attendance and conduct team debriefs post-event (via Zoho Projects).

4. Post-Event Reporting

• Ensure function is marked as “Complete” in Zoho Projects, triggering handoff to post-production
• Submit a shoot day report with any issues, feedback, or missing data to the Ops Head
• Assist in gear return, damage checks, and incident reports if applicable.

Requirements

Key Skills Required

• Strong coordination and time management, especially under pressure
• Working knowledge of event shoot formats (Haldi, Mehendi, Cocktail, Wedding, etc.)
• Experience handling vendors, freelancers, and large teams
• Comfortable with tools like Zoho Projects, WhatsApp Business, Zoho Calendar, and basic Zoho CRM
• Basic understanding of media equipment (camera gear, lighting, drones) is a bonus

Qualifications Preferred

• 1-3 years of experience in event production, operations, or live shoot coordination
• Degree or diploma in Event Management, Media Production, or related field
• Ability to travel frequently for destination events (Delhi NCR + PAN India)
• Strong spoken Hindi and English for team and client communication