Operations & Office Coordinator

Ixana; Bengaluru; On-site; INR 420,000 - 600,000; Full time

Job summary

Ixana in Bengaluru is seeking an Office Operations Coordinator to oversee day-to-day operations, logistics, and asset management in a fast-growing deep-tech startup. You will coordinate shipments, procurement, vendor relations, onboarding logistics, and workspace readiness, while supporting engineering and operations teams.

This role offers hands-on ownership, exposure to global scale and opportunities to contribute across functions.

Qualifications

• 0-2 years of experience in office administration, operations, logistics, procurement, inventory management, or similar roles.
• Strong organizational and communication skills with excellent attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced startup environment.
• Comfortable working with spreadsheets, documentation tools, and vendor coordination.
• Ability to coordinate across teams and independently follow through on operational tasks.
• Hands-on problem-solving mindset with strong ownership and execution ability.

Responsibilities

• Manage day-to-day office operations and administrative activities to ensure smooth workplace functioning.
• Coordinate incoming and outgoing shipments, deliveries, courier services, and inventory movement.
• Support smooth day-to-day office readiness, including internet connectivity, utilities, facilities coordination, pantry supplies, and workspace organization.
• Coordinate with building management, internet providers, maintenance staff, and external service vendors to resolve office-related issues efficiently.
• Assist teams with operational and coordination-related requests across the organization.
• Receive, organize, and maintain inventory records for laptops, monitors, office equipment, tools, accessories, and other company assets.
• Track office assets, purchases, invoices, inventory records, and operational documentation.
• Coordinate laptop allocation, workspace setup, and onboarding logistics for new employees.
• Coordinate repair and maintenance of laptops, monitors, office equipment, and related assets through vendors or service providers.
• Assist with procurement of office supplies, technical equipment, components, and operational materials.
• Identify and coordinate with vendors for equipment purchases, repairs, maintenance, and office operational requirements.
• Obtain quotations from vendors, compare pricing and timelines, and support procurement decisions.
• Coordinate with external vendors, repair partners, and service providers to ensure timely operational support.
• Startup operations support: assist special operational projects and adapt quickly to evolving priorities.
• Work closely with engineering, operations, and leadership teams to help maintain efficient day-to-day execution.

Skills

Organization

Communication

Multitasking

Vendor coordination

Spreadsheet proficiency

Documentation tools

Problem solving

Tools

Excel

Documentation tools

Job description

What You ll Do

Office Operations Coordination:

• Manage day-to-day office operations and administrative activities to ensure smooth workplace functioning.
• Coordinate incoming and outgoing shipments, deliveries, courier services, and inventory movement.
• Support smooth day-to-day office readiness, including internet connectivity, utilities, facilities coordination, pantry supplies, and workspace organization.
• Coordinate with building management, internet providers, maintenance staff, and external service vendors to resolve office-related issues efficiently.
• Assist teams with operational and coordination-related requests across the organization.

Inventory Asset Management:

• Receive, organize, and maintain inventory records for laptops, monitors, office equipment, tools, accessories, and other company assets.
• Track office assets, purchases, invoices, inventory records, and operational documentation.
• Coordinate laptop allocation, workspace setup, and onboarding logistics for new employees.
• Coordinate repair and maintenance of laptops, monitors, office equipment, and related assets through vendors or service providers.

Procurement Vendor Coordination:

• Assist with procurement of office supplies, technical equipment, components, and operational materials.
• Identify and coordinate with vendors for equipment purchases, repairs, maintenance, and office operational requirements.
• Obtain quotations from vendors, compare pricing and timelines, and support procurement decisions.
• Coordinate with external vendors, repair partners, and service providers to ensure timely operational support.

Startup Operations Support:

• Support special operational projects and adapt quickly to evolving business priorities in a startup environment.
• Work closely with engineering, operations, and leadership teams to help maintain efficient day-to-day execution.

What We re Looking For

Required:

• 0-2 years of experience in office administration, operations, logistics, procurement, inventory management, or similar roles.
• Strong organizational and communication skills with excellent attention to detail.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced startup environment.
• Comfortable working with spreadsheets, documentation tools, and vendor coordination.
• Ability to coordinate across teams and independently follow through on operational tasks.
• Hands-on problem-solving mindset with strong ownership and execution ability.

Preferred:

• Experience supporting hardware, engineering, manufacturing, lab, or startup environments is a plus.
• Familiarity with purchasing technical equipment, electronic components, or office infrastructure is a bonus.
• Prior experience coordinating with vendors, repair/service providers, or facility management teams.
• Experience handling office asset tracking, procurement, or inventory coordination is preferred.

Compensation Benefits

• Competitive base salary
• Performance-based bonus
• Relocation support (if applicable)
• High-growth learning environment with global exposure
• Opportunity to work closely with leadership and cross-functional teams

Why Join Us

• Work closely with a fast-growing deep-tech startup building cutting-edge technology.
• Own your work end-to-end and see direct operational impact.
• Collaborate with highly driven teams across engineering, operations, and business functions.
• Enjoy a dynamic startup culture with opportunities to learn and grow quickly.
• Competitive compensation and strong long-term growth opportunities.

Keywords:

Operations Coordinator, Office Administration, Procurement, Vendor Management, Inventory Management, Asset Tracking, Startup Operations, Office Operations, Logistics Coordination, Facilities Management, Workplace Operations, Deep Tech, Wearable Technology