IT & Office Administrator

Ixana; Bengaluru; On-site; INR 300,000 - 550,000; Full time

Benefits offered by this job

Performance-based bonus

Relocation bonus

Job summary

Ixana is seeking a hands-on Office Administrator to manage procurement, facilities, and IT support for a fast‑growing startup in Bengaluru. You will oversee day‑to‑day office needs, coordinate with vendors, and ensure smooth IT onboarding and security practices.

The role involves asset management, logistics, and collaboration with internal teams to maintain an efficient, secure, and productive work environment.

Qualifications

• 1–3 years in administration, IT support, or workplace operations.
• Proactive problem solving and multitasking ability.
• Basic knowledge of networking, hardware, and office software.
• Strong communication and vendor coordination skills.
• Ability to work independently and take ownership.

Responsibilities

• Office management and procurement of supplies, services, and utilities.
• Handle IT infrastructure tasks including Wi-Fi, power backup, and onboarding/offboarding tech tasks.
• Maintain asset inventory and check-in/check-out processes for equipment.
• Coordinate shipping, travel, and logistics for the office and events.
• Coordinate with external IT providers and ensure data backup and basic cybersecurity practices.

Skills

Office administration

IT support

Vendor coordination

Multitasking

Communication

Tools

Networking basics

Office software

Job description

What youll do:

Office Management Procurement:

• Handle day-to-day office needs including procurement of supplies, snacks, and utilities
• Coordinate with vendors for office maintenance, services, and AMC renewals
• Ensure general upkeep and organization of office spaces

IT Infrastructure Support:

• Manage and troubleshoot office Wi-Fi, power backup, and related utilities
• Serve as the first point of contact for basic IT issues and escalated as needed
• Maintain access control systems, office security devices, and IT infrastructure

Asset Inventory Management:

• Maintain accurate records of office equipment, laptops, peripherals, and other IT assets
• Manage check-in/check-out processes for employee equipment
• Conduct regular inventory audits and coordinate procurement when needed

Logistics Coordination:

• Oversee shipping, receiving, and courier needs for the office
• Support event setups, team travel coordination, and offsite logistics
• Liaise with external agencies and internal teams for logistical planning

IT Administration:

• Set up user accounts, email access, and other onboarding/offboarding technical tasks
• Coordinate with external IT service providers for escalated issues or system upgrades
• Ensure data backup routines and basic cybersecurity practices are followed

What we are looking for:

Required:

• 1-3 years of experience administration, IT support, or workplace operations
• Ability to multitask and solve problems proactively
• Basic knowledge of networking, hardware, and office software tools
• Hands-on and solution-oriented with a proactive mindset
• Ability to work independently and take ownership of operational areas
• Good communication and vendor coordination skills

Preferred:

• Experience managing facilities in a startup or fast-paced environment
• Basic budgeting or procurement experience

Compensation Benefits

• Base salary: To be decided later
• Performance-based cash bonus + meaningful early-stage equity
• Relocation bonus

Why Join Us

• Work on deep tech that matters
• Collaborate with world-class experts and industry leaders
• Own your work end-to-end and see real impact
• Enjoy a culture of speed, rigor, and respect
• Competitive salary, equity, and global exposure

Keywords:

Office Administration, IT Support, Workplace Operations, Asset Management, Inventory Control, Vendor Management, Facilities Management, IT Infrastructure, Logistics Coordination, Procurement