Operations Executive Manager

Vidysea Education Noida; Dadri; On-site; INR 420,000 - 600,000; Full time

Job summary

Vidysea Education Noida is seeking an organized Operations Executive/Manager to support TalentSync project operations from the Noida head office. The role focuses on project coordination, MIS, data management, documentation, field-team support, compliance and stakeholder follow-ups.

The ideal candidate has 3–6 years of experience in operations or backend management and strong MS Excel / Google Sheets, PowerPoint and documentation skills. Relevant CSR/education project exposure is a plus.

Qualifications

• 3–6 years of experience in operations, project coordination, MIS or backend management.
• Experience in skill development, government, CSR, education or training projects preferred.
• Strong knowledge of MS Excel / Google Sheets, PowerPoint and documentation.

Responsibilities

• Coordinate with field teams, trainers, centres and project managers for daily project operations.
• Maintain and update project MIS, beneficiary data, attendance, training and completion records.
• Track project timelines, targets, pending activities and deliverables.
• Ensure all required documents, reports, photographs and supporting evidence are collected and properly maintained.
• Prepare daily, weekly and monthly project reports.
• Support beneficiary enrolment, verification and documentation processes.
• Coordinate with Finance, HR, vendors and other internal teams for project requirements.
• Track invoices, expenses, payments and vendor documentation.
• Support government/partner reporting, audits, inspections and compliance requirements.
• Maintain project trackers and highlight delays, gaps or discrepancies to the Project Manager.
• Follow up with field teams to ensure timely closure of pending tasks.
• Maintain organised digital and physical project records.

Education

Graduate/Postgraduate in any discipline

3–6 years experience

Job description

Operations Executive / Manager

Project: TalentSync
Location: Noida
Experience: 36 years

Role Overview

We are looking for an organised and process-driven Operations professional to support the smooth implementation of TalentSync projects. The role will focus on project coordination, MIS, documentation, data management, field-team support, compliance and stakeholder follow-ups from the head office.

Key Responsibilities

• Coordinate with field teams, trainers, centres and project managers for daily project operations.
• Maintain and update project MIS, beneficiary data, attendance, training and completion records.
• Track project timelines, targets, pending activities and deliverables.
• Ensure all required documents, reports, photographs and supporting evidence are collected and properly maintained.
• Prepare daily, weekly and monthly project reports.
• Support beneficiary enrolment, verification and documentation processes.
• Coordinate with Finance, HR, vendors and other internal teams for project requirements.
• Track invoices, expenses, payments and vendor documentation.
• Support government/partner reporting, audits, inspections and compliance requirements.
• Maintain project trackers and highlight delays, gaps or discrepancies to the Project Manager.
• Follow up with field teams to ensure timely closure of pending tasks.
• Maintain organised digital and physical project records.

Candidate Profile

• Graduate/Postgraduate in any discipline.
• 3–6 years of experience in operations, project coordination, MIS or backend management.
• Experience in skill development, government, CSR, education or training projects preferred.
• Strong knowledge of MS Excel / Google Sheets, PowerPoint and documentation.
• Good communication, coordination and follow-up skills.
• Strong attention to detail and ability to manage multiple projects/tasks simultaneously.

Key Skills

Backend Operations | Project Coordination | MIS & Reporting | Data Management | Documentation | Compliance | Excel | Stakeholder Coordination | Follow-ups | Process Management

Key Requirement

The candidate should be strong in data, documentation and follow-ups, and capable of supporting multiple field locations from the backend while ensuring that project records and deliverables are always updated and audit-ready.