Operations Co-ordinator

Oceanic Catering; Chennai District; On-site; INR 300,000 - 600,000; Full time

Job summary

Oceanic Catering is seeking an organized administrator to assist in planning vessel attendance for service. You will coordinate with VShips offices and owners/managers to obtain and update vessel position lists and arrange client services as needed.

Responsibilities include maintaining organized operation files, updating schedules for the line manager, handling POs, work instructions and invoices, and keeping project/consultant records up to date. Ad hoc tasks may be assigned.

Qualifications

• Proficient in Microsoft Excel.
• Strong communication and teamwork skills.
• Familiarity with databases is a plus.

Responsibilities

• Assist in planning vessel attendance for service.
• Coordinate with VShips Offices/Owners/Managers for latest vessel position lists.
• Arrange service for clients as required.
• Develop and maintain filing system for operations for easy reference.
• Update daily, weekly and monthly schedules to line Manager.
• Handle Purchase Orders, Work Instructions, Invoices.
• Maintain project and consultant records in database with accuracy.
• Perform ad hoc tasks as directed by the line manager.

Skills

Microsoft Excel

Communication skills

Team player

Tools

Database competency

Job description

Assist in planning of vessel attendance for service

• Organise & coordinate with other V.Ships Offices / Owners / Managers in getting the latest position list of vessels and updating them regularly.
• Arrange service as & when required for client .
• Develop and maintain well organized filing system for operations that permits easy reference and prompt retrieval of information.
• Remain aware, update and control daily, weekly and monthly schedules to line Manager.
• Purchase Order requests and follow up, raising and issuing of Work Instructions, Invoices.
• Maintain housekeeping of projects and consultants details in database ensuring accurate, up to date admin and invoicing records
• To perform ad hoc tasks as directed by the line manager

• Microsoft Excel
• Be a team player with good communication skills
• Database Competency / knowledge will be useful
• Any previous experience with shipping industry will be useful