Operations Assistant

V.Group; Chennai District; On-site; INR 450,000 - 600,000; Full time

Job summary

V.Group in Chennai is seeking a diligent professional to manage day-to-day inquiries with customers and suppliers, ensuring projects are set up, completed and invoiced on time in line with the V.Group system.

The role requires experience in shipping industry operations, strong MS Project and MS Office skills, and fluent English; responsibilities include admin for diving contracts, quotations, and file management with out-of-hours support as needed.

Qualifications

• Computer literate with knowledge and experience in the use of Microsoft Office Professional (including MS Project).
• Knowledge of the shipping industry as an engineer or technician.
• Sound project management knowledge.
• Speaks, reads and writes fluently in English.

Responsibilities

• Provide day-to-day support to General Manager on all aspects of jobs.
• Admin for Diving Contracts and related documentation.
• Embrace safety culture and report safety observations.
• Assist with quotation preparation for customers as required.
• Assist with preparing job files and liaising with dive teams.
• Answer calls and emails from suppliers and customers to ensure works are delivered safely and on schedule.
• Update operational paperwork and keep job file records current.
• Assist with closing jobs and completing project reports.
• Set up new subcontractor and customer administration processes.
• Promote and seek new business opportunities.

Skills

MS Project

Microsoft Office

Education

Shipping engineering/technical background

Job description

Location Country India

Work Location Chennai

Who are V? As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V. gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V. has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals - people who will demonstrate our values and deliver great service, for internal and external stakeholders.

Overall Purpose of The Job

To manage day to day under enquires with both the customer and supplier ensuring that projects are set up, completed and invoiced on time and in line with the V.Group management system.

Key Responsibilities And Tasks

• To provide support to General Manager on all aspects of jobs.
• Admin for Diving Contracts on a daily basis:
• Embrace V.Group’s safety culture, report all safety observations to avoid escalation of unsafe acts.
• Assist with the preparation of quotations for customers as required
• Assist with the preparation job files
• Liaising with dive teams
• Take phone calls and responding to emails from both suppliers and customers to ensure works are safely delivered in line with the customer’s purchase order
• Liaising with any member of the wider business to ensure projects are delivered safely
• Updating operational paperwork
• Keeping job file records up to date
• Assist with the closing jobs
• Assist with the completing project report
• Complete administration processes for setting up new subcontractor and customers
• To assist, promote and seek new business opportunities.
• To ensure all diving operations are carried out in accordance with appropriate and local diving regulations.
• To provide assistance to diving operations as required.
• To provide out of hours assistance to operations

What can I expect in return? V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector - a company that has exciting plans for future growth.

Essential

• Computer literate with knowledge and experience in the use of Microsoft Office Professional (including MS Project)
• Knowledge of the shipping industry as an engineer or technician
• Sound project management knowledge
• Speaks, reads and writes fluently in English