Executive - Marine Support

Synergy Group; Shahjahanpur; On-site; INR 600,000 - 800,000; Full time

Job summary

Synergy Group in India is seeking a Marine Operations professional to support the Marine Superintendents. You will assist with vessel scheduling, cargo coordination, and regulatory compliance to ensure safe and efficient operations.

Responsibilities include data collection, KPI reporting, and liaising with port authorities and ship masters. The role requires 1–3 years of related experience, strong communication, and proficiency in Microsoft Office and maritime software.

Qualifications

• Excellent communication, interpersonal, and negotiation skills.
• Able to work independently and as part of a team.
• Excellent time management and organizational skills.

Responsibilities

• Vessel Scheduling and Optimization: coordinate schedules for efficiency and on-time performance.
• Cargo Coordination: liaise with port authorities, agents, and terminals to ensure timely loading/discharging.
• Liaison and Relationship Management: maintain relationships with ship masters, authorities, and logistics providers.
• Regulatory Compliance: stay updated on maritime regulations and assist with safety procedures.
• Data Management and Reporting: collect and analyze marine operations data and prepare KPI reports.

Skills

Excellent communication

Interpersonal skills

Negotiation skills

Time management

Organizational skills

Independent and team work

Tools

Microsoft Office Suite

maritime software

Job description

Job Summary:

We are seeking a highly motivated and results-oriented individual to join our dynamic Marine Operations team. In this role, you will play a critical part in ensuring the smooth, efficient, and safe operation of our vessels. You will be responsible for a wide range of tasks, from vessel scheduling and cargo coordination to liaising with external partners and ensuring regulatory compliance.

Job Purpose:

• To assist Marine Superintendents with all operational and technical related matters. Maintain and review operational and the QHSE related documents and other documentation from vessels.
• Effective maintenance of records, documentation and arranging inspections in timely manner which ensures to satisfy the clients and compliance with company policies.
• Collect the relevant data and prepare the KPI as per the client requirements.

Roles Responsibilities:

Vessel Scheduling and Optimization:

• Coordinate vessel schedules to optimize efficiency and on-time performance.
• Analyze data and identify opportunities for improvement in scheduling.
• Track vessel movements and maintain clear communication with all stakeholders.

Cargo Coordination and Management:

• Work closely with port authorities, terminal operators, and shipping agents to ensure timely cargo loading and discharging.
• Monitor cargo flow and identify potential disruptions.
• Prepare and maintain accurate cargo documentation.

Liaison and Relationship Management:

• Build and maintain strong relationships with internal and external stakeholders, including ship masters, port authorities, and logistics providers.
• Act as the primary point of contact for all marine operations inquiries.
• Effectively negotiate and resolve any issues that may arise.

Regulatory Compliance:

• Stay up-to-date on all relevant maritime regulations and ensure company adherence.
• Assist with the development and implementation of safety procedures.
• Participate in audits and inspections.

Data Management and Reporting:

• Collect, analyze, and interpret marine operations data.
• Prepare reports and presentations to communicate key performance indicators (KPIs).
• Identify trends and opportunities for improvement.

Key Result Areas:

• Vessel Monitoring
• QHSE Documentation (monthly reports from vessels)
• Voyage Documentation
• KPI
• MR
• Timeline
• Owners monthly report
• PSC Checks
• Shippalm Monitoring
• Updating Q88 / HVPQ / Crew matrix (vessel trading documents)
• Arranging external audit
• Arranging Flag State Inspection
• Arranging third party inspection
• Maintaining Hot work and risk assessments from vessel
• Follow-up of campaigns sent to vessel
• Vessel Takeover
• Processing eye-share invoices for FSI, external audit, voyage documents and others

Qualifications:

• Sailed as 3rd officer/ 2nd officer
• 1 to 3 years of experience in marine operations or a related field.
• Excellent communication, interpersonal, and negotiation skills.
• Proficient in Microsoft Office Suite and maritime software (a plus).
• Ability to work independently and as part of a team.
• Excellent time management and organizational skills.