Operational & Administrative Support Deliverables

Innovatiview; Dadri; On-site; INR 450,000 - 650,000; Full time

Job summary

Innovatiview in Noida seeks an Executive Assistant to Directors to provide high-level administrative support, manage calendars, coordinate internal communications and oversee facilities and hospitality. The role demands excellent communication, discretion, and proactive multitasking across multiple departments.

You will coordinate VIP visits, prepare MOMs, monitor expenses and assist in events, travel and HRMS/expense platforms.

Qualifications

• Graduate in any discipline with 2–5 years of experience in executive assistance, admin or operations.
• Excellent communication, coordination and discretion are essential.

Responsibilities

• Manage Directors' calendars, schedule meetings and coordinate appointments.
• Coordinate guest arrivals, front desk operations and VIP visitor coordination.
• Prepare and circulate Minutes of Meetings (MOM) and maintain attendance/leaves records.
• Oversee pantry operations, hospitality, expenses and travel arrangements.

Skills

Communication skills

Organizational skills

Multitasking

Interpersonal skills

Discretion with confidential info

Follow-up/execution

Attention to detail

Guest coordination

Education

Graduate in any discipline

Tools

MS Office Suite

HRMS

KEKA

Happay

Job description

Job Opening: Executive Assistant to Directors / Admin & Operations Executive

Job Location: Noida
Experience: 25 Years
Employment Type: Full-Time

Job Summary

We are looking for a highly organised, proactive and detail-oriented professional to provide administrative, operational and executive support to the Directors. The ideal candidate should have excellent communication skills, strong coordination abilities and the capability to manage multiple responsibilities efficiently while maintaining high standards of professionalism and hospitality.

Key Responsibilities

• Manage guest arrivals, front desk operations and VIP visitor coordination.
• Coordinate internal communication between Directors, teams and departments.
• Oversee pantry operations, guest hospitality and service standards.
• Manage Directors' calendars, schedule meetings and coordinate appointments.
• Share meeting agendas, updates and relevant information with attendees.
• Conduct regular housekeeping and facility inspections to ensure cleanliness and readiness.
• Coordinate external assignments, errands, shopping and vendor-related activities.
• Manage arrangements for corporate events, special occasions, gifts and hospitality.
• Research and shortlist premium gifting options for Directors and VIP clients.
• Maintain festive client databases and gifting lists.
• Coordinate VIP entry approvals with security teams.
• Inspect and coordinate accommodation arrangements for Directors' guests.
• Verify and audit travel sheets, expenses and related records.
• Monitor Fiore-related expenses and records as per company guidelines.
• Prepare and circulate Minutes of Meetings (MOM), including key decisions and action points.
• Manage attendance and leave records.
• Monitor expense claims, approvals and reconciliations.
• Draft professional speeches and scripts for Directors for internal and external events.
• Handle daily administrative requirements and special assignments delegated by the Directors.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Strong organisational and multitasking abilities.
• Good interpersonal and coordination skills.
• Proficiency in MS Office, particularly Excel, Word and Outlook.
• Experience with HRMS and expense management platforms such as KEKA and Happay will be an advantage.
• Strong attention to detail and problem-solving abilities.
• Professional attitude with a service-oriented approach.
• Ability to handle confidential information with discretion.
• Strong follow-up and execution skills.

Candidate Profile

• Graduate in any discipline.
• 2–5 years of experience in Executive Assistance, Administration, Office Management or Operations Coordination.
• Prior experience supporting senior management or Directors will be preferred.
• Presentable, responsible and comfortable handling multiple operational responsibilities.