Openings For Executive Administrator

Tekskills Inc.; Hyderabad; On-site; INR 300,000 - 420,000; Full time

Job summary

Tekskills Inc. seeks an Admin Executive with 3–5 years of experience to manage day-to-day administration, vendor coordination, and guest services. The role includes handling stationery, visiting/ID cards, hotel bookings, transportation, and office infrastructure.

You will also oversee invoices, shipments, and office assets, ensuring smooth operations. The ideal candidate will have strong communication, organizational skills, and the ability to coordinate with vendors and senior management.

Qualifications

• 3–5 years of experience in handling administration.
• Any Bachelor degree.
• Good communication and organizational skills.

Responsibilities

• Taking care requests related to Visiting Cards/ID cards etc.
• Managing the stock of Letter heads /Envelops etc.
• Managing stationery stocks & preparing monthly requirements.
• Communication with vendors related to their service issues.
• Talking to vendors for arranging Invoices related to various services
• Arranging Quotations for admin related requirements
• Checking and processing of Invoices by making necessary entries.
• Preparing rate contract letters
• Assessing the vendor related activities like flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea/coffee vending machine, etc.
• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.
• Booking of hotel accommodation for guests
• Arranging transportation for guests.
• Communication with guests & sr. management.
• Processing of all admin invoice in Tool
• Workstation Allocation for new hires
• Assigning Cupboard and Drawers
• Preparing necessary documents for Mobile/Data card Connection based on approvals
• Managing and updating Workstation database
• Handling employees requests related to vehicles for inter office movement
• Handling shuttle between Silk board Metro & Office.
• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
• Parking space management.
• Managing day to day activities.
• Handling corporate tie-ups with all-star category hotels.
• Company vehicle management.
• Coordination with local Police/Authorities for routine checkup in the facility area.
• Front office & Guests Management:
• Visitors Management.
• Handling Insurance for employees as well as vehicles.

Skills

Vendor management

Office administration

Facilities coordination

Guest coordination

Education

Bachelor's degree

Job description

Hi

We are hiring for Admin Executive

Experience: 3-5 years of experience in handling administration job

Education: Any Bachelor degree

Printing & Stationery.

• Taking care requests related to Visiting Cards/ID cards etc.,
• Managing the stock of Letter heads /Envelops etc.
• Managing stationery stocks & preparing monthly requirements.

Vendor Management:

• Communication with vendors related to their service issues.
• Talking to vendors for arranging Invoices related to various services
• Arranging Quotations for admin related requirements
• Checking and processing of Invoices by making necessary entries.
• Preparing rate contract letters
• Assessing the vendor related activities like , flower supply, soft beverages & Lunch & Snacks, newspaper & magazine supply, tea /coffee vending machine, etc.
• Use to compare quotations of competitive vendors, sample testing, rate negotiations, annual contract with them, monitoring their payment module & ensuring a cost effective operation.

General Admin.

• Booking of hotel accommodation for guests
• Arranging transportation for guests.
• Communication with guests & sr. management.
• Processing of all he admin invoice in Tool
• Workstation Allocation for new hires
• Assigning Cupboard and Drawers
• Preparing necessary documents for Mobile/Data card Connection based on approvals
• Managing and updating Workstation database
• Handling employees requests related to vehicles for inter office movement
• Handling shuttle between Silk board Metro & Office.
• Preparing Monthly statement related to Airtel & Vodafone Mobile phone.
• Parking space management.
• Managing day to day activities.
• Handling corporate tie-ups with all-star category hotels.
• Company vehicle management.
• Coordination with local Police/Authorities for routine checkup in the facility area.
• Front office & Guests Management:
• Visitors Management.
• Handling Insurance for employees as well as vehicles.