Opening For Administration Manager

Dealmoney; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Dealmoney Commodities Pvt Ltd. is seeking an experienced Admin Manager to handle complete corporate office administration, facility management, vendor coordination, procurement, maintenance, and employee support. The role ensures smooth, cost-effective day-to-day office operations in Mumbai.

You will oversee AMC contracts, procurement of office supplies, asset management, safety, and compliance, while supporting senior management and coordinating employee activities.

Qualifications

• Experience in corporate office administration and facilities management.
• Vendor management and procurement process expertise.
• Strong record-keeping, budgeting, and compliance tracking.

Responsibilities

• Oversee day-to-day admin and facility operations.
• Maintain office facilities, security, housekeeping, pantry and general needs.
• Manage AMCs, maintenance contracts and vendor performance.
• Coordinate procurement of stationery, furniture, IT/non-IT assets and other admin supplies.
• Supervise security, housekeeping and support staff; ensure safety and hygiene standards.
• Maintain asset records, conduct verifications and manage disposal/replacement.
• Prepare MIS on expenses, vendors, inventory, assets and maintenance.
• Provide support to senior management and coordinate employee events and travel when needed.

Skills

Office administration

Facility management

Vendor coordination

Procurement

Asset management

Safety compliance

Budgeting

Employee support

Job description

Position: Admin Manager

Job Summary:
We are looking for an experienced Admin Manager to handle complete corporate office administration, facility management, vendor coordination, procurement, maintenance, and employee support. The candidate will be responsible for ensuring smooth, efficient, and cost-effective day-to-day office operations.

Key Responsibilities:

1. Office Administration

• Manage complete day-to-day corporate office administration.
• Ensure smooth functioning of office facilities and infrastructure.
• Handle office seating, meeting rooms, housekeeping, pantry, and general requirements.
• Maintain administrative records and documentation.

2. Facility & Maintenance Management

• Manage office building, electrical, plumbing, civil, HVAC, fire safety, and other maintenance activities.
• Coordinate preventive and breakdown maintenance.
• Maintain and monitor AMC contracts for AC, electrical systems, lifts, fire equipment, generators, CCTV, pest control, etc.
• Ensure timely renewal of all AMCs and service contracts.

3. Vendor Management

• Identify, evaluate, negotiate, and manage vendors and service providers.
• Maintain vendor records, agreements, quotations, and invoices.
• Monitor vendor performance and ensure quality of services.
• Negotiate rates and ensure cost-effective procurement.

4. Procurement & Inventory

• Manage procurement of office stationery, furniture, pantry supplies, housekeeping materials, IT/non-IT assets, and other administrative requirements.
• Maintain proper inventory and stock records.
• Monitor consumption and ensure timely replenishment.
• Coordinate purchase orders, quotations, bills, and payments.

5. Security & Housekeeping

• Manage security guards, housekeeping staff, pantry staff, and other support staff.
• Monitor attendance, discipline, grooming, and performance.
• Ensure proper security procedures, visitor management, and access control.
• Ensure cleanliness and hygiene standards across the office.

6. Asset Management

• Maintain records of company assets, furniture, equipment, and office infrastructure.
• Conduct periodic physical verification of assets.
• Manage asset allocation, movement, repair, replacement, and disposal.

7. Compliance & Safety

• Ensure compliance with office safety and facility-related requirements.
• Maintain fire safety equipment and conduct periodic safety checks/drills.
• Coordinate with building management for statutory and safety requirements.
• Maintain required licenses, certificates, and compliance records.

8. Expense & Budget Management

• Prepare and monitor the administration budget.
• Control administrative expenses and identify cost-saving opportunities.
• Verify administrative bills, invoices, and service charges before processing.

9. Employee Support

• Handle employee requirements related to office facilities and administration.
• Coordinate for employee events, meetings, celebrations, travel arrangements, and other corporate activities when required.
• Provide administrative support to senior management.

10. Reporting

• Prepare regular MIS and reports related to expenses, vendors, inventory, AMCs, assets, maintenance, and office operations.
• Report administrative issues and major expenses to management.
• HR Prajakta 8355866411 [e-mail]
• Dealmoney Commodities Pvt Ltd.
• Plot No. A356, Rd Number 26, CP Talav, Wagle Industrial Estate, Thane West, Thane, Maharashtra 400604
• To know more about are group of companies please visit following website:-
• https://www.dealmoneyonline.com/
• http://www.scandent.in/
• www.dealmoneyonline.com
• www.onelifecapital.in