Administration Manager

Portfolio Financial Services; Mumbai; On-site; INR 300,000 - 600,000; Full time

Job summary

Portfolio Financial Services seeks an experienced Admin/Facilities Manager to oversee the administration of PAN India branches, with a focus on Mumbai operations. You will manage vendor contracts, office equipment maintenance, and stock control, ensuring smooth daily operations.

Responsibilities include MIS reporting, budgeting, and cost control, plus liaison with agencies for AMC renewals. The role also covers security, housekeeping, and staff provisioning of devices and access.

Qualifications

• Experience in office administration and facilities management.
• Proficient in preparing MIS reports and budgeting.
• Strong vendor management and procurement skills.

Responsibilities

• Handling overall administration of PAN India branches.
• Maintenance / AMC contracts and vendor management.
• Liasoning with agencies for AMC's of office equipment and renewals.
• Provision of Office Stationery and stock level management.
• Maintenance of Office Communication Systems.
• Monthly telephone bill and vendor bill payments.
• Supervision of housekeeping, security, and office premises maintenance.
• Issuing mobiles and visiting cards to staff.
• Compiling MIS reports for budgeting and tracking expenses.
• Budgeting expenses and cost controlling.
• Hire 2-3 new cost-effective vendors for AMCs and equipment maintenance.
• Support in formulating admin policies and operating plans.
• Periodic evaluation of admin strategy for organizational effectiveness.

Skills

Office administration

Vendor management

Facilities management

Budgeting

MIS reports

Procurement

Tools

MS Office

MS Excel

Job description

Job Responsibility:

• Handling overall administration of PAN India branches.
• Maintenance /AMC contracts and vendor management.
• Liasoning with various agencies for AMC's of office equipment Air conditioners, Fax and photocopier machine and follow-up of AMC renewals.
• Provision of Office Stationery and maintain stock level and issue details.
• Maintenance of Office Communication Systems.
• Monthly telephone bill and vendor bill payments etc.
• Supervision of Housekeeping & maintenance of office premises, office security, fire equipments, furniture, managing office boys etc.
• In charge for issuing Mobiles and visiting cards to staffs etc.
• Compiling MIS Reports of all sites for budgeting & tracking like Electricity, Stationary, Telephones etc.
• Budgeting the expenses & cost controlling.
• To hire 2 to 3 new good & cost effective vendors for all office AMC’s, Equipment’s, Furniture maintenance, air conditions, printer, stationaries etc.
• Support in formulating policies governing the admin activities and functions.
• Support in the development of operating plans for the effective running of the admin function.
• Support in the Periodic evaluation of the admin strategy and plan to ensure alignment and high level of contribution to overall organizational effectiveness.