Deputy Administration Manager

Mahindra Rural Housing Finance (MRHFL); Chennai District; On-site; INR 600,000 - 900,000; Full time

Job summary

Mahindra Rural Housing Finance (MRHFL) is seeking an experienced administrator to oversee day-to-day operations across branches, ensuring smooth facilities management and compliance. You will coordinate procurement, vendor onboarding, and asset control, while supporting office services and security.

The role requires 4+ years in Administration or Corporate Services, with multi-location experience preferred.

Qualifications

• 4+ years of experience in Administration, Facilities Management, or Corporate Services.
• Experience in managing multiple locations/branches preferred.

Responsibilities

• Oversee day-to-day administrative operations across branches/offices.
• Ensure proper maintenance of office premises, equipment, furniture, and utilities.
• Manage housekeeping, security, and office support services.
• Identify, evaluate, and onboard vendors/service providers.
• Monitor service quality and compliance with agreed SLAs.
• Negotiate contracts and control administration-related costs.
• Maintain records of company assets and inventories.
• Ensure timely procurement, issuance, transfer, and disposal of assets.
• Conduct periodic physical verification of assets.
• Manage procurement of office supplies and consumables.
• Ensure budget adherence and optimize administrative expenses.
• Process and verify vendor invoices and payments.
• Ensure adherence to company policies and statutory requirements.
• Maintain administration records, contracts, licenses, and agreements.
• Support internal and external audits.
• Coordinate travel, accommodation, and logistics arrangements.
• Ensure availability of workplace facilities and employee amenities.
• Address administration-related employee concerns promptly.
• Implement workplace safety and security standards.
• Coordinate emergency preparedness and business continuity activities.
• Monitor access control and security systems.

Education

Graduate in any discipline

Job description

Role & responsibilities

To ensure smooth and efficient administration operations by managing facilities, vendor relationships, asset management, office infrastructure, statutory compliance, and employee support services, thereby enabling uninterrupted business operations.

• Oversee day-to‑day administrative operations across branches/offices.
• Ensure proper maintenance of office premises, equipment, furniture, and utilities.
• Manage housekeeping, security, and office support services.
• Identify, evaluate, and onboard vendors/service providers.
• Monitor service quality and compliance with agreed SLAs.
• Negotiate contracts and control administration-related costs.
• Maintain records of company assets and inventories.
• Ensure timely procurement, issuance, transfer, and disposal of assets.
• Conduct periodic physical verification of assets.

Procurement & Cost Control

• Manage procurement of office supplies and consumables.
• Ensure budget adherence and optimize administrative expenses.
• Process and verify vendor invoices and payments.

Compliance & Documentation

• Ensure adherence to company policies and statutory requirements.
• Maintain administration records, contracts, licenses, and agreements.
• Support internal and external audits.
• Coordinate travel, accommodation, and logistics arrangements.
• Ensure availability of workplace facilities and employee amenities.
• Address administration-related employee concerns promptly.

Safety & Security

• Implement workplace safety and security standards.
• Coordinate emergency preparedness and business continuity activities.
• Monitor access control and security systems

Preferred candidate profile

Graduate in any discipline.

• 4+ years of experience in Administration, Facilities Management, or Corporate Services.
• Experience in managing multiple locations/branches preferred