Office Assistant & Travel Desk Assistant

San Printech Private Limited; Mumbai; On-site; INR 279,000 - 390,600; Full time

Job summary

A dynamic SME in Mumbai is seeking an Office Assistant & Travel Desk Assistant to oversee office administration and ensure a productive work environment. Responsibilities include managing supplies, coordinating services, handling executive travel arrangements, and maintaining compliance with safety policies. The ideal candidate has 2-3 years of experience, strong communication skills, and proficiency in HR tools and the MS Office Suite. This full-time position is perfect for someone who thrives in a fast-paced environment.

Qualifications

• 2-3 years of relevant experience, preferably in a small to mid-sized company.
• Proactive, organized, and capable of handling multiple priorities independently.
• Ability to thrive in a fast-paced, dynamic SME environment.

Responsibilities

• Oversee general administration and operational maintenance of the office.
• Manage office supplies, equipment, and inventory.
• Coordinate facility maintenance, repairs, and liaise with service providers.
• Ensure compliance with health, safety, and security policies.
• Manage executive calendars and coordinate meetings.
• Prepare, review, and edit documents for senior management.
• Handle confidential and sensitive information with discretion.
• Manage travel arrangements for staff and executives.

Skills

Interpersonal skills

Communication skills

Conflict-resolution skills

Organizational skills

HR software/tools proficiency

MS Office Suite proficiency

Job description

Office Assistant & Travel Desk Assistant

Oversee the general administration and operational maintenance of the office premises, ensuring a clean, safe, and productive work environment.

Manage office supplies, equipment (printers, communication systems), and inventory, placing timely orders while controlling costs and maintaining vendor relationships.

Coordinate facility maintenance, repairs, and liaise with building management and external service providers (e.g., cleaning, security, IT support).

Ensure compliance with local health, safety, and security policies and procedures.

Manage executive calendars, schedule and coordinate complex meetings, conference calls, and appointments, often across different time zones.

Prepare, review, and edit documents, presentations, reports, and internal correspondence for senior management.

Handle confidential and sensitive information with the utmost discretion and professionalism.

Manage travel arrangements for staff and executives, including flight, accommodation, and transportation bookings (in consultation with the Travel Desk, if separate).

Required Skills and Qualifications

• 2-3 years of relevant experience, preferably in a small to mid-sized company.
• Excellent interpersonal, communication, and conflict-resolution skills.
• Proactive, organized, and capable of handling multiple priorities independently.
• Comfortable using HR software/tools and MS Office Suite.
• Ability to thrive in a fast-paced, dynamic SME environment.

Preferred Attributes

• Experience in assisting a small HR team.
• Ability to work flexibly and adapt to organizational growth and change.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Administrative
• Chemical Manufacturing