Office Assistant

Rollon Screens; Bhiwadi; On-site; INR 167,000 - 279,000; Full time

Job summary

Rollon Screens in Noida is seeking a highly organized Office Assistant to support the daily operations of our office. You will handle administrative tasks, greet visitors, answer calls, manage inquiries, and maintain filing systems with attention to detail.

This role includes data entry, scheduling meetings, coordinating logistics for activities, liaising with vendors for office supplies, and ensuring a tidy, efficient work environment that supports the team.

Responsibilities

• Administrative Support: Provide general administrative and clerical support to ensure the smooth functioning of the office.
• Reception Duties: Greet visitors warmly, answer and direct incoming phone calls professionally, and manage general inquiries.
• Correspondence Management: Handle incoming and outgoing mail, couriers, and emails, ensuring timely distribution and response.
• Office Supplies & Inventory: Monitor and manage office supply inventory, place orders, and ensure all necessary items are available.
• Filing & Documentation: Organize and maintain physical and digital filing systems, ensuring documents are easily accessible and secure.
• Scheduling & Coordination: Assist with scheduling appointments, meetings, and coordinating logistics for various office activities.
• Data Entry: Perform accurate data entry and assist with preparing reports, presentations, and other documents as required.
• Office Maintenance: Ensure the office common areas are tidy and presentable. Liaise with vendors for office equipment maintenance and repairs.
• Support & Collaboration: Provide support to other team members and departments as needed, fostering a collaborative work environment.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.

Job description

We are looking for a highly organized and proactive Office Assistant to join our team in Noida. This role is essential for ensuring the smooth and efficient daily operations of our office. The ideal candidate will be a friendly, detail-oriented individual with excellent communication skills and a strong ability to manage multiple tasks effectively.

What You'll Do (Key Responsibilities):

• Administrative Support: Provide general administrative and clerical support to ensure the smooth functioning of the office.
• Reception Duties: Greet visitors warmly, answer and direct incoming phone calls professionally, and manage general inquiries.
• Correspondence Management: Handle incoming and outgoing mail, couriers, and emails, ensuring timely distribution and response.
• Office Supplies & Inventory: Monitor and manage office supply inventory, place orders, and ensure all necessary items are available.
• Filing & Documentation: Organize and maintain physical and digital filing systems, ensuring documents are easily accessible and secure.
• Scheduling & Coordination: Assist with scheduling appointments, meetings, and coordinating logistics for various office activities.
• Data Entry: Perform accurate data entry and assist with preparing reports, presentations, and other documents as required.
• Office Maintenance: Ensure the office common areas are tidy and presentable. Liaise with vendors for office equipment maintenance and repairs.
• Support & Collaboration: Provide support to other team members and departments as needed, fostering a collaborative work environment.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality at all times.