Office Administrator

Honeybee Tech Solutions; Pimpri-Chinchwad; On-site; INR 250,000 - 450,000; Full time

Job summary

Honeybee Tech Solutions in Pimpri-Chinchwad, India, is seeking an organized and proactive Admin to support office operations and facilities management. The role includes handling visitor greeting, travel arrangements, vendor coordination, and onboarding support for new hires.

You will oversee meetings, courier services, gate passes, canteen operations, SAP invoicing, asset inventory, and event support while coordinating with HR and GBISC teams.

Qualifications

• Excellent communication and presentation skills.
• Able to handle multiple admin tasks with training.
• Experience in office premises management preferred.
• Familiarity with SAP for purchase orders and invoicing.
• Proactive, organized, and able to coordinate with HR and vendors.

Responsibilities

• Greet and attend to visitors and guests professionally.
• Arrange travel for business units and leadership including international trips.
• Coordinate courier services and dispatch logistics.
• Generate and coordinate gate passes for material movement.
• Oversee canteen operations including vendor liaison and quality checks.
• Manage Learning Link portal for training assignments and roster tracking.
• Coordinate with HR for interviews, background verification, onboarding support.
• Organize monthly training sessions and induction programs.
• Handle vendor management, invoice processing, and SAP purchase requests.
• Prepare COC, POSH, and training hours reports.
• Monitor office supplies and maintain IT asset inventory.

Skills

Communication skills

Travel coordination

Vendor coordination

SAP

Job description

Role & responsibilities

Job Description

Info What he have defined for our current admin. Person should have decent communication and able to perform assigned tasks in system with training. Office premise / building management exp will be grt.

• Must Have Greet and attend to visitors and guests in a professional manner.
• Manage travel arrangements for business units and leadership team, including international travel.
• Coordinate courier services and manage dispatch logistics.
• Generate and coordinate gate passes for material movement.
• Oversee canteen operations, including vendor coordination, menu planning, quality checks, invoice Must Have processing, MIS reporting, and record keeping.
• Manage the Learning Link portal for training assignments, roster tracking, and report generation.
• Coordinate with HR for interview scheduling, background verification, and onboarding support.
• Organize and manage events such as monthly training sessions, support induction programs (including Must Have welcome kits and asset allocation), leadership programs, and award ceremonieshandling venue Must Have sourcing, rate negotiation, vendor coordination, and approvals.
• Provide logistical support for GBISC HR team’s employee engagement initiatives.
• Assist the GBISC and HR Services teams with vendor management, vendor creation, and invoice processing.
• Handle guest house bookings, maintain MIS, and process related invoices.
• Support property-related activities and handle ad-hoc administrative requests.
• Arrange meetings, hotel bookings, and appointments as required.
• Monitor and manage office supplies and stationery inventory for the group.
• Create purchase orders and process invoices in SAP within defined timelines.
• Prepare reports including COC, POSH, and training hours.
• Coordinate with managers across business units as needed.
• Initiate and track purchase requests and approvals in SAP.
• Act as a point of contact for internal and external stakeholders.
• Manage travel and hotel arrangements for guest visits.
• Conduct regular inventory checks and ensure timely restocking.
• Arrange and manage welcome kits for new employees.
• Handle ID card issuance and maintain IT asset inventory.
• Coordinate employee transportation arrangements.
• Allocate desks and ensure a warm welcome for new joiners.