HR Administration Consultant

Honeybee Tech Solutions; Mumbai Suburban; On-site; INR 300,000 - 540,000; Full time

Job summary

Honeybee Tech Solutions in Mumbai is seeking an Office Administrator with strong admin, travel, facilities, and vendor coordination experience. The role also covers HR support activities such as onboarding and interview coordination.

Proficiency with SAP for PO and invoice processing is preferred. The ideal candidate will handle reception, events, vendor management, and inventory, ensuring smooth operations across the office and support for new joiners.

Qualifications

• Strong communication skills, both written and verbal.
• Proven admin experience with organization and detail orientation.
• Vendor and stakeholder coordination experience.
• Experience handling invoices, POs, inventory, travel and facilities management.
• Experience with office premises/building management is a plus.
• Ability to learn new administrative systems and tools quickly.
• SAP experience for PO and invoice processing preferred.

Responsibilities

• Coordinate travel arrangements for employees and leadership teams.
• Manage reception operations and attend to visitors professionally.
• Oversee office facilities, housekeeping, and security.
• Organize corporate events and employee engagement activities.
• Coordinate with vendors, negotiate prices, and oversee canteen vendor.
• Process invoices and purchase orders (POs).
• Manage administrative inventory, stationery, and gate-pass preparation.
• Coordinate IT asset management (laptops and other assets).
• Handle courier services and mail flows.
• Oversee canteen operations, quality checks, invoicing, MIS reporting, and records.
• Handle guest-house bookings and related invoices.
• Create POs and process invoices in SAP.
• Initiate and track purchase requests and approvals in SAP.
• Coordinate employee transportation arrangements.
• Allocate desks and support onboarding for new joiners.
• Manage ID cards and IT asset inventory.
• Coordinate travel and hotel arrangements for guest visits.
• Support property-related activities and other admin needs.
• Coordinate joining/onboarding formalities and background verification.

Skills

Communication

Administration

Vendor coordination

Invoices & POs

Facilities & Travel

Onboarding & IT assets

Building management

Training & systems learning

Tools

SAP

Job description

Important Notes

• Recruiters or Core HR professionals will not be considered.
• Only candidates with relevant Office Administration experience will be considered.
• Office Administration: 85%
• HR Support Activities: 15%

Office Administration

• Manage travel arrangements for employees and leadership teams.
• Handle reception operations and attend to visitors and guests professionally.
• Manage office facilities, including housekeeping and security.
• Organize and manage corporate events and employee engagement activities.
• Manage vendors, including price negotiations and canteen vendor coordination.
• Handle invoices and Purchase Order (PO) processes.
• Manage administrative inventory, stationery, and gate-pass preparation.
• Coordinate IT asset management, including laptops and other office assets.
• Manage incoming and outgoing courier services.
• Coordinate canteen operations, including vendor coordination, quality checks, invoice processing, MIS reporting, and record keeping.
• Handle guest-house bookings and related invoices.
• Manage office supplies and stationery inventory.
• Create POs and process invoices in SAP.
• Initiate and track purchase requests and approvals in SAP.
• Coordinate employee transportation arrangements.
• Allocate desks and support a smooth onboarding experience for new joiners.
• Manage ID card issuance and IT asset inventory.
• Coordinate travel and hotel arrangements for guest visits.
• Support property-related activities and other administrative requirements.

HR Support Activities

• Coordinate interview scheduling.
• Coordinate candidates throughout the interview process.
• Support joining and onboarding formalities.
• Coordinate with HR for background verification and onboarding.
• Support employee engagement activities and events.
• Prepare reports such as COC, POSH, and training hours.
• Coordinate with managers across different business units.

Required Skills

• Excellent and polite communication skills.
• Good administrative and organizational skills.
• Strong vendor and stakeholder coordination skills.
• Experience in handling invoices, POs, inventory, travel, and facility management.
• Experience in office premises/building management will be an advantage.
• Ability to work with administrative systems and learn new tools with appropriate training.
• SAP experience for PO and invoice processing is preferred.