Hiring For GRE cum Admin

Prop Solutions4U Pvt. Ltd.; Chhalera; On-site; INR 240,000 - 420,000; Full time

Job summary

Prop Solutions4U Pvt. Ltd. is seeking a proactive Front Office & Administrative Executive to greet visitors, manage reception, and coordinate meetings. The role requires strong organizational skills, vendor liaison, and efficient record-keeping in a dynamic office environment.

You will support travel arrangements, onboarding, and daily admin tasks across HR, IT, and accounts while maintaining office safety and cleanliness. This position requires a professional demeanor and reliable teamwork.

Qualifications

• Prior experience in front office or administrative roles.
• Strong organizational and communication skills.
• Proficient with office software and record-keeping.
• Ability to coordinate with multiple departments.

Responsibilities

• Greet visitors and manage reception area.
• Maintain visitor records and coordinate meeting room bookings.
• Handle travel bookings and logistics as required.
• Coordinate with vendors for housekeeping, security, and facilities.
• Support HR, IT, accounts and other departments with admin tasks.
• Ensure office supplies and equipment function properly.

Skills

Front office management

Administrative support

Vendor coordination

Communication

Record keeping

Education

Bachelor's degree in administration or related field

Tools

MS Office

Google Sheets

Job description

Key Responsibilities

Front Office Management

• Greet and welcome visitors, clients, and candidates in a professional and courteous manner.
• A friendly and approachable demeanour, with the ability to handle various personalities and situations.
• Well-groomed, professional appearance with attention to personal presentation.
• Manage the reception area to ensure a clean, organized, and welcoming environment.
• Maintain visitor records as per company policy.
• Coordinate meeting room bookings and ensure rooms are prepared for meetings.
• Receive, sort, and distribute courier deliveries, parcels, and official correspondence.
• Coordinate with Office Boys for proper guest management.

Administrative Responsibilities

• Manage office supplies, stationery, pantry stock, and other administrative inventory.
• Coordinate with vendors for housekeeping, security, maintenance, courier, and office-related services.
• Raise purchase requisitions and maintain records of administrative expenses and invoices.
• Ensure proper functioning of office equipment such as printers, scanners, and photocopiers by coordinating with service providers.
• Maintain office files, records, and important administrative documents.
• Support travel bookings, accommodation arrangements, and logistics whenever required.
• Assist in organizing company meetings, events, employee engagement activities, and celebrations.
• Monitor office cleanliness and coordinate with housekeeping for upkeep of office premises.
• Ensure compliance with office policies and safety procedures.
• Maintain Google sheets and updating data.

Phone and Email Communication

• Handle incoming calls, emails, and inquiries, providing timely and accurate information regarding services.
• Coordinating with developers who visit office.
• Support in IT related tasks (Phones & Laptops updates)

Coordination & Support

• Provide administrative assistance to HR, Accounts, IT, Sales and other departments as required.
• Support onboarding formalities by coordinating visitor access, workstation readiness, and document collection.
• Check & Maintain attendance of employees.
• Handle miscellaneous administrative tasks assigned by management.
• Assist the HR department in maintaining employee records or handling recruitment inquiries when necessary.

Key Performance Indicators (KPIs)

• Professional visitor and customer handling.
• Timely call management and communication.
• Efficient office administration, Facility and inventory management.
• Vendor coordination and service quality.
• Accuracy of records and documentation.
• Timely completion of assigned administrative tasks.
• Employee and visitor satisfaction with front office services.