Administration Executive

Renaissance Investment Managers; Mumbai; On-site; INR 223,000 - 391,000; Full time

Job summary

Renaissance Investment Managers is seeking an office administrator in Mumbai to manage the front desk, handle calls and visitors, and coordinate daily office operations. The role involves managing couriers, invoices, and vendor relations while ensuring smooth day-to-day functioning of the workspace.

Ideal candidates will excel in multitasking, coordinating with HR/IT/Finance, and maintaining accurate records and trackers for assets, invoices, and meeting rooms.

Responsibilities

• Manage front desk, incoming calls, visitors, candidates, and general enquiries.
• Handle incoming/outgoing couriers and maintain document records.
• Manage stationery, pantry supplies, office inventory, assets, and printing requirements.
• Coordinate with vendors for housekeeping, pest control, AC servicing, maintenance, internet, and other facility requirements.
• Manage biometric, access cards, office infrastructure, and day-to-day facility issues.
• Coordinate meeting room bookings, meeting arrangements, projectors, seating, refreshments, and other requirements.
• Handle vendor quotations, service requests, follow-ups, and issue resolution.
• Collect, verify, and submit vendor invoices to Finance/Accounts; track payments and pending settlements.
• Support petty cash, reimbursements, GST documentation, and other admin-related expenses.
• Act as the first point of contact for employees for office-related requirements and coordinate with HR, IT, Finance, and vendors.
• Maintain trackers for vendors, invoices, payments, assets, inventory, maintenance, and meeting rooms.
• Prepare regular admin reports and ensure timely closure of pending tasks.
• Handle urgent and ad-hoc administrative requirements and ensure smooth day-to-day office operations.

Job description

Role & responsibilities

• Manage front desk, incoming calls, visitors, candidates, and general enquiries.
• Handle incoming/outgoing couriers and maintain document records.
• Manage stationery, pantry supplies, office inventory, assets, and printing requirements.
• Coordinate with vendors for housekeeping, pest control, AC servicing, maintenance, internet, and other facility requirements.
• Manage biometric, access cards, office infrastructure, and day-to-day facility issues.
• Coordinate meeting room bookings, meeting arrangements, projectors, seating, refreshments, and other requirements.
• Handle vendor quotations, service requests, follow-ups, and issue resolution.
• Collect, verify, and submit vendor invoices to Finance/Accounts; track payments and pending settlements.
• Support petty cash, reimbursements, GST documentation, and other admin-related expenses.
• Act as the first point of contact for employees for office-related requirements and coordinate with HR, IT, Finance, and vendors.
• Maintain trackers for vendors, invoices, payments, assets, inventory, maintenance, and meeting rooms.
• Prepare regular admin reports and ensure timely closure of pending tasks.
• Handle urgent and ad-hoc administrative requirements and ensure smooth day-to-day office operations.