Office Administrator

Cloudrack (mj) Technology; Chennai District; On-site; INR 450,000 - 700,000; Full time

Job summary

Cloudrack (mj) Technology is seeking a seasoned Office Administrator to keep the Chennai office running smoothly. The role focuses on day-to-day operations, procurement, scheduling, travel bookings, and client reception, requiring a high level of organisation and professional client interaction.

The ideal candidate will have 12+ years of experience in office administration, excellent MS Excel and Word skills, and strong English communication.

Qualifications

• Minimum 12 years of experience in office administration or a similar role.
• Proficient in MS Excel with ability to use filters, sort, and basic formulas.
• Strong written and spoken English; Tamil helpful for local vendor coordination.

Responsibilities

• Manage day-to-day office operations and keep the office organised.
• Maintain office supplies, stock levels, and coordinate with vendors.
• Manage calendars, meetings, and reminders for management and team.
• Plan and book business travel and track travel expenses.
• Coordinate client visits and reception duties, including visitor passes.

Skills

MS Excel

MS Word

English (written & spoken)

Tamil (advantage)

Organisational skills

Multi-tasking

Professional demeanour

Vendor coordination

Office administration

Tools

MS Excel

MS Word

Outlook/Email

Job description

Roles & Responsibilities

• Manage day-to-day office operations and keep the office organised and running smoothly
• Maintain office supplies and stationery; track stock, raise purchase requests and coordinate with vendors
• Manage calendars, schedule meetings and send reminders for management and the team
• Plan and book business travel (tickets, hotels, cabs) and keep travel expense records
• Coordinate client visits: arrange meeting rooms, refreshments and visitor passes, and receive guests professionally
• Handle front-desk duties: incoming calls, emails, couriers and visitor enquiries
• Coordinate with facility vendors (housekeeping, maintenance, internet, security) for upkeep and repairs
• Take on other administrative tasks assigned by management

Preferred candidate profile

• 12 years of experience in office administration or a similar role
• Strong MS Excel skills (sorting, filters, basic formulas, trackers) and working knowledge of Word and email
• Good written and spoken English; Tamil is an added advantage for local vendor coordination
• Organised, punctual and able to handle several tasks at once
• Professional manner with clients and visitors
• Willing to work from the office (OMR, Chennai)