Office Administrator

SJ Contracts Pvt Ltd; Pune District; On-site; INR 180,000 - 240,000; Full time

Job summary

SJ Contracts Pvt Ltd is seeking a detail-oriented admin professional to be the first point of contact in the office. You will greet visitors and handle calls, mail, and general admin tasks to support multiple departments.

Responsibilities include coordinating meetings, managing invoices, and maintaining records. A high school diploma or equivalent is required, with a willingness to perform diverse clerical duties.

Qualifications

• High school diploma or relevant work experience.

Responsibilities

• Answer and direct phone calls
• Distribute mail
• Act as first point of contact for visitors
• Manage meeting room bookings, arrangements, and records
• Handle courier, incoming/outgoing documents, and basic document management
• Provide day-to-day administrative coordination and support to employees and departments
• Maintain staff petrol/conveyance tracking sheets
• Coordinate supplier allocation with the Purchase and Subcontract teams as required
• Arrange food and refreshments for training sessions and meetings
• Coordinate training sessions and meeting room arrangements and maintain related records
• Maintain PDC cheque records and tracking sheets
• Support and coordinate internal and external audits related to Head Office Administration
• Maintain updated audit records, registers, documents, and supporting evidence
• Verify canteen bills, rent bills, maintenance bills, and other administration-related invoices
• Maintain invoice inward records in Zoho Drive / tracking sheets and follow up with the Billing and Accounts Departments regarding payment status
• Facilitate interview candidate coordination by providing required application forms and informing HR for the further interview process
• Prepare and coordinate official correspondence and administrative emails
• Provide general administrative and front office support to ensure smooth functioning of the Head Office
• Maintain a professional and welcoming environment for visitors, candidates, clients, and employees

Skills

First point of contact

Detail-oriented

Administrative support

Team player

Education

High school diploma or equivalent

Tools

Zoho Drive

Email management

Job description

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Responsibilities

• Answer and direct phone calls
• Distribute mail
• Act as first point of contact for visitors
• Manage meeting room bookings, arrangements, and records.
• Handle courier, incoming/outgoing documents, and basic document management
• Provide day-to-day administrative coordination and support to employees and departments.
• Maintain staff petrol/conveyance tracking sheets and related records.
• Coordinate supplier allocation with the Purchase and Subcontract teams as required.
• Arrange food and refreshments for training sessions and meetings.
• Coordinate training sessions and meeting room arrangements and maintain related records.
• Maintain PDC cheque records and tracking sheets.
• Support and coordinate internal and external audits related to Head Office Administration.
• Maintain updated audit records, registers, documents, and supporting evidence.
• Verify canteen bills, rent bills, maintenance bills, and other administration-related invoices received from project sites.
• Maintain invoice inward records in Zoho Drive / tracking sheets and follow up with the Billing and Accounts Departments regarding payment status.
• Facilitate interview candidate coordination by providing required application forms and informing HR for the further interview process.
• Prepare and coordinate official correspondence and administrative emails as required.
• Provide general administrative and front office support to ensure smooth functioning of the Head Office.
• Maintain a professional and welcoming environment for visitors, candidates, clients, and employees.

Qualifications

• High school diploma or relevant work experience