Office Admin Associate

Coditas Technologies Pvt. Ltd.; Pune District; On-site; INR 250,000 - 400,000; Full time

Job summary

Coditas Technologies Pvt. Ltd. in Pune seeks a motivated Admin Associate (Fresher) to join our support team and assist in day-to-day administrative tasks, record keeping, and coordinating office activities.

You will handle clerical duties, meetings, travel bookings, vendor coordination, and cross-functional support to ensure smooth operations across departments. A proactive attitude and strong communication skills are essential for success in this role.

Qualifications

• Strong verbal and written communication skills.
• Ability to manage multiple tasks and stay organized.
• Proficiency with standard office equipment and software (word processing, spreadsheets, G-Suite).
• Professional interaction with clients and colleagues.
• Problem-solving ability for office operations.
• Willingness to learn and adapt in a positive environment.

Responsibilities

• Clerical Tasks: Managing mail, typing, filing, and data entry.
• Communication: Responding to inquiries, both internal and external.
• Meeting Coordination: Scheduling meetings, preparing agendas, and taking minutes.
• Office Management: Maintaining office supplies, managing files, event coordination and general upkeep.
• Travel Management: Booking tickets for travel and coordinating end-to-end.
• Vendor Coordination: Coordinating with vendors per contract terms.
• Cross-functional Support: Collaborating with teams for day-to-day requirements.

Skills

Communication

Organizational

Technical

Customer Service

Problem Solving

Positive Attitude

Education

Graduate in Business Administration or related field

Tools

Word Processing

Spreadsheets

G-Suite

Job description

We are seeking a motivated and enthusiastic Admin Associate (Fresher) to join our team. In this role, you will be responsible for assisting with day-to-day administrative tasks, maintaining records, coordinating office activities, and providing operational support to ensure smooth business operations.

Roles and Responsibilities

• Clerical Tasks: Managing mail, typing, filing, and data entry.
• Communication: Responding to inquiries, both internal and external.
• Meeting Coordination: Scheduling meetings, preparing agendas, and taking minutes.
• Office Management: Maintaining office supplies, Managing files, Event coordination and assisting with general office upkeep.
• Travel Management: Booking of tickets for Air-Train-Road travel for employees, sharing the details with them, end-to-end coordination.
• Vendor Coordination: Coordinating with vendors for the services as per contract terms.
• Cross-functional Support: Collaborating with different teams and departments for day to day supports and requirements.

Required Skills

• Communication Skills: Strong verbal and written communication skills are essential.
• Organizational Skills: Ability to manage multiple tasks, prioritize effectively, and maintain a well-organized workspace.
• Technical Skills: Proficiency with standard office equipment (computers, phones, printers, etc.) and software (word processing, spreadsheets, G-suite etc.).
• Customer Service Skills: Ability to interact professionally with clients and colleagues.
• Problem-solving Skills: Ability to identify and resolve basic issues related to office operations.
• Positive Attitude: A willingness to learn, adapt, and contribute to a positive work environment.

Education: Typically, a graduate student pursuing a degree related to business administration, office management, or a related field.