Administration & Facilities - Executive

Toppan Merrill; Coimbatore District; On-site; INR 180,000 - 300,000; Full time

Job summary

Toppan Merrill in Coimbatore seeks a proactive Administration Executive to oversee day-to-day office administration and facilities operations, coordinating with vendors and service providers to ensure smooth functioning.

Freshers with good communication and coordination skills are welcome. The role emphasizes maintaining office infrastructure, supporting employees with workplace needs, and rigorous document management to foster a positive office environment.

Qualifications

• Bachelor's Degree in any discipline.
• 0–2 years of experience in Administration, Facilities Management, Office Administration, or related field.
• Freshers with good communication and coordination skills may also apply.

Responsibilities

• Monitor and manage day-to-day office administration and facilities operations.
• Coordinate with housekeeping, security, pest control and facility vendors.
• Ensure meeting rooms and workstations are maintained and functional.
• Support onboarding, workstation readiness, and access for new employees.
• Maintain administration records and documentation.
• Respond to employee facility-related requests and concerns.

Skills

Good communication

Coordination

Follow-up

Attention to detail

Education

Bachelor's Degree in any discipline

Tools

MS Office

Job description

We are looking for a proactive and detail-oriented Administration Executive to manage day-to-day office administration and facilities operations. The candidate will be responsible for ensuring smooth office functioning, coordinating with vendors and service providers, maintaining office infrastructure, and supporting employees with workplace-related requirements.

Freshers with good communication and coordination skills are welcome to apply.

Facilities Management

• Monitor daily facility operations and ensure smooth functioning of office infrastructure.
• Coordinate with housekeeping, security, pest control, and facility service providers.
• Conduct routine office inspections and report maintenance issues.
• Ensure meeting rooms, common areas, and workstations are maintained properly.

Vendor Coordination

• Coordinate with facility vendors and service providers.
• Track vendor visits and service completion.
• Maintain vendor contact details and service records.
• Follow up on facility-related work orders and escalations.

Administrative Support

• Manage office supplies, pantry inventory, and stationery stocks.
• Support employee onboarding activities, including workstation readiness and access arrangements.
• Maintain administration records and documentation.

Employee Support

• Respond to employee facility-related requests and concerns.
• Coordinate seating arrangements and workplace support activities.
• Ensure a positive office environment and employee experience.

Required Qualifications

• Bachelor's Degree in any discipline.
• 0-2 years of experience in Administration, Facilities Management, Office Administration, or related field.
• Freshers with good communication and coordination skills may also apply.

Required Skills

• Good communication skills (verbal and written).
• Basic knowledge of MS Office (Excel, Word, Outlook, PowerPoint).
• Strong coordination and follow-up skills.
• Attention to detail and willingness to learn.