Office Admin & Accounts Executive

Satish Sahebrao Wagh; Mumbai; On-site; INR 200,000 - 350,000; Full time

Job summary

Satish Sahebrao Wagh is seeking an Office Administration & Accounts Executive in Mumbai to manage daily office operations, handle communications, and support HR and accounting activities. The role requires strong organizational and multitasking abilities, with proficiency in MS Office and familiarity with accounting basics.

The candidate will coordinate meetings, maintain records, process invoices, and liaise with vendors and internal teams to ensure smooth operations.

Qualifications

• Graduate in Commerce, Accounting, Business Administration, or a related field preferred.
• Prior experience in office administration and basic accounting.
• Basic knowledge of bookkeeping, invoicing, accounts payable and receivable, and bank reconciliation.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Familiarity with accounting software or ERP systems is preferred.
• Strong organizational, multitasking, and communication skills.
• Attention to detail, accuracy, and good record-keeping abilities.
• Ability to work independently and collaboratively with different teams.
• Reliable, proactive, and capable of handling administrative and accounting responsibilities efficiently.

Responsibilities

• Manage daily office operations, including office supplies, equipment, and general administration.
• Handle correspondence, phone calls, emails, and documentation professionally.
• Coordinate meetings, appointments, and travel arrangements for management and staff.
• Maintain and organize company records, files, and office documentation.
• Support HR activities, including onboarding, attendance tracking, and staff coordination.
• Prepare reports, presentations, letters, and other administrative documents.
• Coordinate with vendors, service providers, and facility management.
• Ensure the office environment remains clean, organized, and well-maintained.
• Facilitate communication between departments for smooth operations.
• Maintain supplier and customer ledgers and verify invoices against supporting documents.
• Coordinate with the accounts team for accounting-related matters.

Skills

Organizational skills

Communication skills

Multitasking

Independent worker

Team collaboration

Education

Commerce graduate

Accounting

Business Admin

Tools

MS Office

Excel

Word

Outlook

ERP systems

Job description

Key Responsibilities

Office Administration & Accounts Executive

• Manage daily office operations, including office supplies, equipment, and general administration.
• Handle correspondence, phone calls, emails, and documentation professionally.
• Coordinate meetings, appointments, and travel arrangements for management and staff.
• Maintain and organize company records, files, and office documentation.
• Support HR activities, including onboarding, attendance tracking, and staff coordination.
• Prepare reports, presentations, letters, and other administrative documents.
• Coordinate with vendors, service providers, and facility management.
• Ensure the office environment remains clean, organized, and well-maintained.
• Facilitate communication between departments for smooth operations.
• Maintain supplier and customer ledgers and verify invoices against supporting documents.
• Coordinate with the accounts team for accounting-related matters.

Qualifications & Skills

• Graduate in Commerce, Accounting, Business Administration, or a related field preferred.
• Prior experience in office administration and basic accounting.
• Basic knowledge of bookkeeping, invoicing, accounts payable and receivable, and bank reconciliation.
• Proficiency in MS Office, particularly Excel, Word, and Outlook.
• Familiarity with accounting software or ERP systems is preferred.
• Strong organizational, multitasking, and communication skills.
• Attention to detail, accuracy, and good record-keeping abilities.
• Ability to work independently and collaboratively with different teams.
• Reliable, proactive, and capable of handling administrative and accounting responsibilities efficiently.