Manager - Procurement & Vendor Management

Wood Heaven Educational Society; Sector 10; On-site; INR 450,000 - 650,000; Full time

Job summary

Wood Heaven Educational Society is seeking a proactive procurement professional with experience in technical and project-based purchasing to support two Delhi Public Schools campuses in Punjab. You will analyze technical specs, compare quotations on like-for-like terms and manage vendors across civil, mechanical, electrical and infrastructure needs.

The ideal candidate will have a B.Tech or Diploma in Engineering and strong negotiation and Excel skills, with hands-on evaluation of specifications

Qualifications

• Technical procurement experience with project-based purchasing.
• Strong ability to interpret technical specs and quotations.
• Experience in vendor management and cost optimization.

Responsibilities

• Understand purchase and project requirements from departments.
• Convert requirements into measurable specs (materials, dimensions, quantities, technical parameters).
• Ensure quotations are comparable on a like-for-like basis.
• Identify cost differences and investigate causes.
• Explore alternatives like repair vs. replacement or local fabrication vs. buying.
• Negotiate pricing, specs, payment terms, delivery timelines and warranties.
• Monitor vendor performance and service levels.
• Coordinate with school teams and vendors for timely procurements.

Skills

Analytical ability

Negotiation skills

Excel

Education

B.Tech or Diploma in Engineering

Job description

About the Role

We are looking for a proactive and commercially sharp procurement professional with experience in technical and project-based purchasing.

The ideal candidate should be comfortable understanding technical specifications and comparing quotations beyond just price. This includes analysing differences in material, dimensions, capacity, technical parameters, scope, installation, warranty and other specifications to ensure that vendors are quoting on a like-for-like basis.

Experience in purchasing or sourcing civil, mechanical, electrical, infrastructure or facility-related items such as air conditioners, generators, pumps, electrical equipment, fabricated structures, civil works or similar products/services will be strongly preferred.

A B.Tech, Diploma in Engineering, or similar technical qualification/background will be preferred.

The role covers procurement and vendor management across two Delhi Public Schools schools in Punjab.

Key Responsibilities

Procurement & Requirement Analysis

• Understand purchase and project requirements raised by different departments.
• Convert requirements into clear and measurable specifications, including material, dimensions, quantities and technical parameters.
• Ensure quotations from different vendors are comparable on a like-for-like basis.
• Identify discrepancies or major cost differences and investigate the underlying reasons.
• Explore alternatives such as repair vs. replacement, local fabrication vs. buying, or technically equivalent products.

Vendor Management & Negotiation

• Identify and evaluate vendors and obtain competitive quotations.
• Negotiate pricing, specifications, payment terms, delivery timelines and warranty conditions.
• Prepare comparative statements and recommendations for management approval.
• Monitor vendor performance, quality, delivery and service levels.

Other Responsibilities

• Coordinate with school teams and vendors for timely execution of approved purchases and projects.
• Support procurement related to infrastructure, facilities, electrical/mechanical equipment, civil works, IT and other operational requirements.
• Proactively identify opportunities for cost optimization and process improvement.

Preferred candidate profile

• Graduate/Postgraduate with minimum 810 years of relevant experience in technical procurement, project procurement, engineering procurement, purchasing or vendor management.
• B.Tech, Diploma in Engineering or similar technical background preferred.
• Hands-on experience in evaluating technical specifications and quotations is essential.
• Strong analytical ability, attention to detail and negotiation skills.
• Good Excel, documentation and communication skills.