Procurement Manager

Kalpataru Projects International; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Kalpataru Projects International is seeking a procurement professional in Mumbai to manage tendering, sourcing, contract finalisation, and execution. The role involves evaluating vendor offers, negotiating terms, and coordinating with design, finance, and site teams to ensure timely deliveries.

Candidate should have experience in SAP MM, procurement processes, and vendor management. Education should be in Civil/ Electrical/ Mechanical engineering with relevant project experience in

Qualifications

• Procurement processes compliance and documentation.
• Experience with SAP MM and procurement cycles.

Responsibilities

• Study tender documents and coordinate with vendors and tender teams.
• Analyze offers technically and commercially; negotiate and finalize orders.
• Ensure timely procurement and delivery by coordinating with design, procurement, and site teams.
• Maintain vendor records and conduct performance evaluations.
• Prepare MIS reports and ensure SAP data accuracy.

Skills

SAP MM

Vendor management

Tendering

Negotiation

Contract management

Incoterms

Process orientation

Communication skills

Education

Bachelor's degree / Diploma in Civil / Electrical / Mechanical Engineering

Tools

SAP

MS Excel

Job description

Role & responsibilities

Area of responsibilities :

1. Tender Stage compliance

• To study tender document and send RFQ to vendors.
• To obtain timely compliant techno commercial offers and other credentials from vendor.
• To co-ordinate with tender department/suppliers to resolve clarifications if any.
• To assist HOD to introduce additional new supplier while tendering wherever possible.

2. Sourcing and Contract order finalisation

• Analysing the tender stage offers received from vendors technically as well as commercially.
• Obtaining revised offers and interaction with vendors on all technical issues.
• Obtaining offers for Capex items including T&P.
• Preparation of price and comparison.
• Understand the delivery requirements from project co-ordinators.
• To forward the tech details of short listed Vendors to Design and obtain their confirmation.
• Assist in negotiation and finalization of order.
• Release of purchase order after approval as per SOA.

3. Execution Stage compliance

• Co-ordinating with Design/Co-ordination/Finance/Taxation/SITE/Vendor for relevant issues related to the project requirement such as Technical/Delivery/LC/Tax/BG/Inspection and dispatch clearances.
• To ensure agreed lead time is adhered.
• Co-ordination with supplier to freeze the LC terms and further with our finance team for LC opening.
• Issuing Quantity Clearance, follow up for material readiness and co-ordination for inspection schedule and carry out further activities to complete the supplies on time.
• To obtain error free shipping document from suppliers. Tracking vendors shipping documents on regular basis to ensure timely receipt at SITE and Commercial.
• Closely monitor and updating status of BGs for relevant projects.
• To ensure BOI/ capex items including T&P supplies are made well in time to meet the project requirement.
• To maintain and update the project status for BOI and to ensure AOP targets are achieved.

4. Vendor Management

• To update and maintain vendor records and relevant information on regular basis.
• To carry out performance evaluation of vendors as per vendor evaluation format.
• Relationship Management: Periodic meetings and visits to be carried out.
• To witness FAT at vendors factory as per the project requirement.
• To update and take necessary action in consultation with HOD on issues related to Vendors such as payment, approvals and Deliveries.

5. MIS, System Improvements, Training and development

• To assist in preparation and Publishing of MIS.
• Timely entry of purchase data in SAP.
• To utilise SAP to maximum extent for all purchasing activities.
• Follow Implementation for SOP for TLI procurement.
• Training and development plan for self.

6. Audit compliance of key processes

• To ensure compliance of various procurement processes.

Preferred candidate profile

Competency :

FUNCTIONAL COMPETENCIES

• Technical, Commercial Business Acumen; Process oriented approach;
• Understand Engineering Drawings and technical parameters related to Tender/ contract document.
• Understanding of Incoterms and general export documentation.
• Experience in MM module of SAP.

BEHAVIORAL COMPETENCIES:

• Highest level of personal integrity, Result orientation, Valuing people.
• Good Analytical, Negotiation and communication skills.

Educational Qualification:

A Bachelors Degree/ Diploma in Civil/ Electrical/Mechanical Engineering with experience in significant related work experience in transmission lines or substation projects management and construction

Procurement process knowledge.