Admin Manager

Gemini Solutions Pvt Ltd; Gurugram District; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

MS Office Suite

Job summary

Gemini Solutions Pvt Ltd is seeking an Admin Manager to drive event management, client engagement, stakeholder coordination and vendor management. You will plan and execute corporate events, coordinate client visits, manage budgets, and ensure a seamless experience across initiatives.

You will oversee vendor relationships, engage employees across locations, and work with HR to develop timelines and checklists for successful events. Strong communication and organisational skills are essential.

Responsibilities

• Budget & Budget Management: Prepare and track budgets for events and client engagements.
• Cost optimization: Obtain and evaluate vendor quotations for cost-effective solutions.
• Expenditure tracking: Track event expenditure, invoices and supporting documents.
• Finance coordination: Coordinate approvals, payments and budget reconciliation.
• Employee Engagement: Support programmes across locations and coordinate workplace activities.
• Communication: Ensure consistent communication across initiatives and gather feedback.
• Event Management: Plan and execute corporate events, leadership meetings and offsites.
• Planning: Develop event plans, timelines and checklists with HR to ensure seamless execution.
• Operations: Oversee event-day operations and resolve logistical issues.
• Client Engagement: Act as primary contact for key clients and address inquiries.
• Business development: Assist in client visits and business development activities.
• Delivery: Coordinate with internal teams for seamless service delivery and issue resolution.
• Meetings: Organise client meetings, follow-ups and feedback sessions.
• Insights: Monitor client interactions and provide engagement insights.

Job description

We are seeking a highly organized and detail-oriented Admin Manager to drive event management, client engagement, stakeholder coordination and vendor management activities. The role will be responsible for planning and executing corporate events and engagements, coordinating client visits, managing multiple internal and external stakeholders, overseeing vendors and budgets, and ensuring a seamless experience across initiatives.

EXPERIENCE AND REQUIRED SKILL SETS

1. Budget & Event Cost Management

• Prepare and track budgets for events, client engagements and related activities.
• Obtain and evaluate vendor quotations while ensuring cost-effective solutions without compromising experience or quality.
• Track event expenditure, invoices and supporting documentation.
• Coordinate with Finance and relevant stakeholders for approvals, payments and budget reconciliation.

2. Employee Engagement & Workplace Experience

• Support employee engagement programmes and organisational initiatives across locations.
• Coordinate workplace activities, celebrations and engagement events to enhance the overall employee experience.
• Work closely with relevant teams to ensure communication and execution are consistent across initiatives.
• Capture employee feedback and suggest improvements for upcoming programmes.

3. Event Management & Execution

• Plan and execute corporate events, leadership meetings, offsites and other organisational programmes.
• Develop event plans, timelines and checklists along with HR Team to ensure seamless execution.
• Coordinate with internal teams to manage event communication, participation and on‑ground

requirements.

• Oversee event‑day operations and proactively resolve logistical or operational issues.

4. Client Engagement & Relationship Management

• Act as the primary point of contact for key clients, addressing inquiries, concerns, and service‑related issues.
• Assist in event planning, client visits, and business development activities.
• Coordinate with internal teams to ensure seamless service delivery and resolution of client issues.
• Organise and participate in client meetings, follow‑ups, and feedback sessions.
• Monitor client interactions and provide insights to improve engagement strategies.

GOOD TO HAVE

• Strong leadership, problem‑solving, and organisational skills.
• Excellent communication skills, both written and verbal.
• Proficient in using MS Office Suite.

EDUCATION

• Bachelor’s degree in Facilities Management, Business Administration