Manager - Administration

D-tech Management Resource; Jamshedpur; On-site; INR 260,000 - 420,000; Full time

Job summary

D-tech Management Resource in Jamshedpur is seeking a dedicated facilities and admin supervisor to oversee housekeeping, office maintenance, and guest house management. The role includes coordinating staff hiring, attendance, vendor services, and event logistics.

You will manage licenses, insurance, AMCs, and travel arrangements, ensuring compliance with company SOPs and smooth daily operations in a busy office environment.

Responsibilities

• Supervise housekeeping and office maintenance daily.
• Coordinate guest house and pantry staff hiring and management.
• Handle attendance records, payroll support and employee movement registers.
• Manage vendor relations for transport and stationery supplies.
• Oversee insurance, licenses, AMCs and license renewals.
• Coordinate events, hotel bookings and guest logistics.

Job description

JOB RESPONSIBILTY:-

• Facility Management Supervision of Housekeeping/ All office repairs/ Maintenance of office facilities/ Guest House Management.

• housekeeping staff, hiring, pantry staff. Farm house worker hiring

Responsible horticulture management, gardener, farm house

• Responsible for accounts receivable, payable, petty cash
• Responsible for plant, warehouse visit to follow company SOP.
• Responsible for daily employee attendance, movement registers etc.

• Responsible for preparation of company ID cards, Project ID, Medical ID.etc.
• Responsible for making purchase requisition of printing stationary things.
• Responsible canteen management such as catering contractors, food safety and hygiene, PPE matters etc.

Responsible for handling contractor, license renewal and other licenses

• Annual Maintenance AMCs of office machineries/ maintenance and servicing of company cars.
• Attendance Management/ Time Office Master creation of new employee in system.
• Monthly attendance for payroll processing, leave management, online attendance system.
• Vendor Management Manage the various vendors (transport vendors/ Stationery supply vendors).
• Travel Management Booking of flight, rail and bus tickets. Hotel & Guest House bookings. Coordination with travel agents.
• Management of stationery and other office requirements. Timely ordering of stationery and maintenance of stock.
• Monthly MIS/ Admin Budget Preparation of monthly MIS/ Annual Admin budget.
• Management of sub staff Managing of peons/ drivers/ cleaning staff.
• Insurance of employees/ company cars Addition and deletion of employees in group insurance, depending on new joining and employees leaving. Assisting employees and coordinating with insurance agency for claims (mediclaim, personal accident claims and car claims). Annual renewal of various insurance policies.
• Event Management Organizing seminars, meetings, dinners in.
• coordination with hotels.
• ESI payment Monthly payments. Maintaining records.