Assistant Manager - Admin / Securit

Larsen & Toubro; Coimbatore District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Larsen & Toubro in Coimbatore invites an experienced Admin Manager to oversee facility, security, and operations across plant and offices. You will coordinate front desk, vendor contracts, vehicle logistics, housekeeping, cafeteria, compliance, asset control, budgeting, events, and emergency readiness, leading a capable admin team to ensure smooth daily functioning.

You will drive 5S implementation, maintain safety compliance, and foster professional workplace standards while optimizing costs

Responsibilities

• Facility & Infrastructure Management: Oversee administration of plant/office infrastructure; ensure maintenance of buildings, utilities, workspaces, common areas; coordinate with vendors for AMC; ensure compliance with safety norms.
• Front Office & Reception Management: Supervise reception and front desk operations; manage visitors and internal staff; maintain visitor management and access control; ensure cross-department communication.
• Security Management: Manage plant security operations, access control, and CCTV; conduct security audits and risk assessments; ensure 24/7 security coverage.
• Transportation & Logistics Coordination: Manage employee transportation and route planning; coordinate with transport vendors; handle logistics for travel and guest movement.
• Housekeeping & Workplace Management: Ensure cleanliness and hygiene; manage housekeeping staff; implement 5S; conduct audits.
• Cafeteria & Employee Welfare: Oversee cafeteria operations, vendor compliance with safety standards; support welfare initiatives and grievance handling.
• Vendor & Contract Management: Identify and manage admin vendors; negotiate contracts; track performance and SLA adherence.
• Compliance & Statutory Requirements: Ensure compliance with local laws and factory regulations; maintain audit records; liaise with authorities.
• Asset & Inventory Management: Manage office assets and inventory; track movement and lifecycle; ensure documentation.
• Budgeting & Cost Control: Prepare/admin budgets; monitor expenses; implement cost-saving initiatives.
• Event & Meeting Coordination: Organize events and meetings; manage conference rooms and hospitality; support leadership visits.
• Emergency & Crisis Management: Handle emergencies; ensure evacuation drills; coordinate with EHS for safety.
• Team Management & Leadership: Lead admin team; provide training and performance management; ensure service quality.

Job description

Roles & Responsibilities – Admin Manager

1. Facility & Infrastructure Management

• Oversee complete administration of plant/office infrastructure.
• Ensure proper maintenance of buildings, utilities, workspaces, and common areas.
• Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.
• Ensure compliance with statutory and safety norms.

2. Front Office & Reception Management

• Supervise reception and front desk operations.
• Ensure professional handling of visitors, clients, and internal staff.
• Maintain visitor management system and access control protocols.
• Ensure proper communication flow across departments.

3. Security Management

• Manage plant security operations including manpower deployment.
• Ensure strict access control, ID verification, and material movement control.
• Monitor CCTV surveillance systems and ensure 24/7 security coverage.
• Conduct periodic security audits and risk assessments.

4. Transportation & Logistics Coordination

• Manage employee transportation (buses, cabs, shift movement).
• Ensure route planning, safety, and timely availability of vehicles.
• Coordinate with transport vendors and monitor performance.
• Handle logistics for official travel and guest movement.

5. Housekeeping & Workplace Management

• Ensure high standards of cleanliness and hygiene across plant and office.
• Manage housekeeping staff and contracts.
• Implement 5S and workplace organization practices.
• Conduct regular audits for cleanliness and compliance.

6. Cafeteria & Employee Welfare

• Oversee cafeteria operations, food quality, and hygiene.
• Ensure vendor compliance with FSSAI and safety standards.
• Support employee welfare initiatives (rest areas, drinking water, sanitation).
• Address employee grievances related to admin services.

7. Vendor & Contract Management

• Identify, onboard, and manage admin-related vendors (security, housekeeping, transport).
• Negotiate contracts, control costs, and ensure SLA adherence.
• Track vendor performance and compliance.

8. Compliance & Statutory Requirements

• Ensure compliance with local laws, factory regulations, and labor laws.
• Maintain records for audits (internal & external).
• Liaise with government authorities when required.

9. Asset & Inventory Management

• Manage office assets, furniture, and administrative inventory.
• Track asset movement, maintenance, and lifecycle.
• Ensure proper documentation and control systems.

10. Budgeting & Cost Control

• Prepare and manage admin budgets.
• Monitor expenses and optimize operational costs.
• Implement cost-saving initiatives without compromising quality.

11. Event & Meeting Coordination

• Organize company events, meetings, and visits.
• Manage conference rooms, logistics, and hospitality.
• Support leadership visits and customer audits.

12. Emergency & Crisis Management

• Handle emergency situations (fire, medical, evacuation).
• Ensure emergency response systems and drills are in place.
• Coordinate with EHS team for safety compliance.

13. Team Management & Leadership

• Lead and manage admin team including reception, security, and support staff.
• Provide training and performance management.
• Ensure discipline, grooming, and service quality standards.