Admin

Metalman Auto; New Delhi; On-site; INR 600,000 - 800,000; Full time

Job summary

Metalman Auto is seeking a proficient Facility & Admin Manager to oversee standalone property operations in Delhi. You will manage facilities, vendor ecosystems, travel desk services, events, security, inventory, and compliance, ensuring cost-effective, high-quality support for employees and clients.

The role requires coordinating with HR and vendors, negotiating contracts, and maintaining budgets while delivering seamless services and engagement activities across the organization.

Qualifications

• Experience in facility and vendor management
• Knowledge of travel desk operations and corporate tie-ups
• Experience in budgeting and cost control for admin services

Responsibilities

• Manage all facility-related operations of the standalone property.
• Identify, evaluate, and manage vendors for housekeeping, security, canteen, transport, travel, and other services.
• Oversee AMC contracts, renewals, and contingency planning to ensure uninterrupted facility operations.
• Conduct periodic audits of vendor services to ensure quality, cost-effectiveness, and timely delivery.
• Supervise housekeeping services, sanitation, and upkeep of the facility.
• Coordinate event management activities (corporate functions, employee gatherings, client visits).
• Establish and manage an efficient Travel Desk for employees, management, and guests.
• Maintain and negotiate corporate tie-ups with hotels, airlines, and taxi operators.
• Ensure seamless travel arrangements, including domestic/international bookings, airport transfers, and logistics.
• Oversee guest travel coordination (pickup, drop, accommodation, hospitality).
• Monitor travel costs, track budgets, and implement cost-control measures without compromising service quality.
• Identify, onboard, and manage vendors for housekeeping, security, gardening, and other admin services.
• Ensure timely renewals of contracts, AMCs, and service agreements.
• Maintain inventory of office supplies, furniture, and administrative assets.
• Supervise security personnel and ensure proper security protocols.
• Plan and organize events such as Employee Day, Birthdays, Festivals, New Year celebrations, and Pujas.
• Handle procurement and distribution of gifts for employees on special occasions.
• Manage event logistics, including decoration, entertainment, and food arrangements.
• Ensure smooth execution of employee engagement activities.
• Collaborate with HR to enhance employee welfare initiatives.
• Oversee uniform measurement, procurement, and distribution to employees.
• Ensure timely delivery of uniforms while maintaining cost-effectiveness.
• Negotiate with vendors for high-quality uniforms at the best price.
• Ensure compliance with local administrative laws and regulations.
• Prepare and manage the administration budget effectively.
• Monitor and control costs related to admin activities.

Job description

Role & responsibilities

Facility & Vendor Management

Manage all facility-related operations of the standalone property.

Identify, evaluate, and manage vendors for housekeeping, security, canteen, transport, travel, and other services.

Oversee AMC contracts, renewals, and contingency planning to ensure uninterrupted facility operations.

Conduct periodic audits of vendor services to ensure quality, cost-effectiveness, and timely delivery

General Administration

Supervise housekeeping services, sanitation, and upkeep of the facility.

Manage stationery procurement, office supplies, and uniform distribution for employees.

Coordinate event management activities (corporate functions, employee gatherings, client visits).

Oversee guest management and travel desk operations including hotel tie-ups, taxi arrangements, and logistics

.

Travel Desk Management

Establish and manage an efficient Travel Desk for employees, management, and guests.

Maintain and negotiate corporate tie-ups with hotels, airlines, and taxi operators.

Ensure seamless travel arrangements, including domestic/international bookings, airport transfers, and logistics.

Oversee guest travel coordination (pickup, drop, accommodation, hospitality).

Monitor travel costs, track budgets, and implement cost-control measures without compromising service quality

.

Vendor & Inventory Management:

Identify, onboard, and manage vendors for housekeeping, security, gardening, and other admin services.

Ensure timely renewals of contracts, Annual Maintenance Contracts (AMCs), and service agreements.

Maintain inventory of office supplies, furniture, and administrative assets.

Security & Safety Management:

Supervise security personnel and ensure proper security protocols.

Ensure workplace safety measures are in place.

Employee Engagement & Event Management:

Plan and organize events such as Employee Day, Birthdays, Festivals, New Year celebrations, and Pujas.

Handle procurement and distribution of gifts for employees on special occasions.

Manage event logistics, including decoration, entertainment, and food arrangements.

Ensure smooth execution of employee engagement activities.

Collaborate with HR to enhance employee welfare initiatives.

Uniform Distribution:

Oversee uniform measurement, procurement, and distribution to employees.

Ensure timely delivery of uniforms while maintaining cost-effectiveness.

Negotiate with vendors for high-quality uniforms at the best price.

Administrative Compliance & Budgeting:

Ensure compliance with local administrative laws and regulations.

Prepare and manage the administration budget effectively.

Monitor and control costs related to admin activities.