Lead Document Controller

Sidvinoutotec; Bengaluru; On-site; INR 1,500,000 - 2,000,000; Full time

Job summary

Sidvinoutotec in Bengaluru is seeking a Document Control Lead/Manager to oversee the document management system, ensuring technical, regulatory, and business documents are meticulously managed according to industry standards.

The ideal candidate will have over 10 years of experience in document control within relevant industries, strong communication skills, and thorough knowledge of document management tools. This role involves developing procedures, supervising staff, and assuring compliance during audits.

Qualifications

• Minimum 10 years of experience in document control & management systems.
• Experience in Mining & Metals, Oil & Gas, or Manufacturing Construction preferred.
• Certified Document Controller (CDC) is an advantage.

Responsibilities

• Oversee the document management system ensuring compliance and integrity.
• Develop and maintain document control procedures and workflows.
• Supervise and train document control staff.
• Ensure all documents are properly archived according to standards.

Skills

Document management systems

Attention to detail

Communication skills

Organizational skills

Ability to manage documentation

Education

Bachelor’s degree in Engineering, Business Administration, or Information Management

Tools

EDMS tools

SharePoint

Aconex

MS Office

Job description

The Document Control Lead/Manager oversees the document management system within an organization, ensuring all technical, regulatory, and business documents are properly created, reviewed, approved, distributed, and archived according to company and industry standards.

Key Responsibilities

1. Document Management System (DMS) Oversight

• Develop and maintain document control procedures and workflows
• Ensure version control and document integrity across all records
• Manage electronic workflow, transmittals in the document systems
• Maintain traceability of document changes and approvals

2. Quality & Compliance

• Ensure documents comply with relevant standards like ISO…
• Support internal and external audits

3. Document Lifecycle Control

• Control creation, review, approval, distribution, and archival of documents

4. Team Coordination

• Supervise document control staff or coordinators
• Train employees on document control procedures
• Coordinate with engineering, QA/QC, procurement, and project teams

5. Stakeholder Support

• Provide controlled access to documents for internal/external stakeholders
• Respond to document requests in a timely manner
• Ensure confidentiality of sensitive documents

6. System Improvement

• Implement and improve document management software/tools
• Digitize paper-based systems where applicable
• Optimize workflows for efficiency and compliance
• Strong knowledge of document management systems (e.g. EDMS tools, SharePoint, Aconex)
• Attention to detail and organizational skills
• Knowledge standards and compliance requirements
• Strong communication and coordination skills
• Ability to manage large volumes of technical documentation
• Proficiency in MS Office and database systems

Education & Experience

• Bachelor’s degree (any relevant field such as Engineering, Business Administration, Information Management)
• 10+ years of experience in document control & management systems
• Experience in industries like Mining & Metals, Oil & Gas, Manufacturing Construction with Engineering, EPC/EPCM background is often preferred
• Certified Document Controller (CDC) will be an advantage.