Document Controller - Transmission Line, Substation and HVDC

AECOM; Kachchh; On-site; INR 600,000 - 1,000,000; Full time

Benefits offered by this job

Microsoft Office training

Job summary

AECOM is seeking an experienced Document Controller to administer the project document-control system, ensuring accurate registration, distribution, retrieval, revision control and preservation of all project correspondence and technical records.

You will establish and maintain the Master Document Register, coordinate with Client, Consultant, contractors and OEMs, track transmittals, manage workflows and prepare final handover dossiers with a strong focus on data integrity and confidentiality.

Qualifications

• Graduate or diploma qualification in a relevant discipline.
• Minimum 5 years of document-control experience.
• Experience with MDR, DMS, EDMS and document transmittal systems.
• Familiarity with engineering, procurement, construction, quality and handover documentation.
• Good knowledge of Microsoft Office and approved document-management platforms

Responsibilities

• Establish and maintain the Master Document Register and correspondence register.
• Register incoming and outgoing documents, drawings, reports, RFIs, NCRs, method statements and technical submissions.
• Verify document numbering, titles, revision status, metadata and distribution requirements.
• Issue and track document transmittals through the approved DMS/EDMS.
• Ensure superseded documents are withdrawn and only current approved revisions remain available.
• Maintain document-review workflows, due dates, overdue lists and review-status dashboards.
• Coordinate with Client, Consultant, contractors and OEMs for timely submission and return of documents.
• Maintain controlled records for site instructions, meeting minutes, progress reports, approvals and contractual correspondence.
• Ensure confidentiality, access control, data integrity, backup and retrieval of project records.
• Compile quality dossiers, commissioning records, as‑built drawings and operation and maintenance manuals.
• Support periodic document audits and close‑out of missing or overdue records.
• Prepare final indexed electronic and hard‑copy handover dossiers.

Skills

Document control

DMS/EDMS usage

Microsoft Office

Stakeholder coordination

Education

Graduate or Diploma in a relevant discipline

Tools

DMS/EDMS

Document transmittal systems

Job description

Job Description

Job Purpose

Administer the project document-control system and ensure accurate registration, distribution, retrieval, revision control and preservation of all project correspondence and technical records.

Key Responsibilities

• Establish and maintain the Master Document Register and correspondence register.
• Register incoming and outgoing documents, drawings, reports, RFIs, NCRs, method statements and technical submissions.
• Verify document numbering, titles, revision status, metadata and distribution requirements.
• Issue and track document transmittals through the approved DMS/EDMS.
• Ensure superseded documents are withdrawn and only current approved revisions remain available.
• Maintain document-review workflows, due dates, overdue lists and review-status dashboards.
• Coordinate with Client, Consultant, contractors and OEMs for timely submission and return of documents.
• Maintain controlled records for site instructions, meeting minutes, progress reports, approvals and contractual correspondence.
• Ensure confidentiality, access control, data integrity, backup and retrieval of project records.
• Compile quality dossiers, commissioning records, as‑built drawings and operation and maintenance manuals.
• Support periodic document audits and close‑out of missing or overdue records.
• Prepare final indexed electronic and hard‑copy handover dossiers.

Key Deliverables

• Master Document Register.
• Correspondence and transmittal registers.
• Weekly document‑status report.
• Overdue‑document tracker.
• Revision‑control register.
• Final document handover index and dossier.

Qualifications

Minimum Qualification and Experience

• Graduate or diploma qualification in a relevant discipline.
• Minimum 5 years of document‑control experience.
• Experience with MDR, DMS, EDMS and document transmittal systems.
• Familiarity with engineering, procurement, construction, quality and handover documentation.
• Good knowledge of Microsoft Office and approved document‑management platforms