Lead - Administration

Essar Oil And Gas Exploration And Production; Durgapur; On-site; INR 2,400,000 - 4,200,000; Full time

Job summary

Essar Oil And Gas Exploration And Production is seeking a seasoned Administration & Facilities leader to oversee end-to-end operations across corporate offices, plants, and field sites in line with HSE standards.

The role emphasizes regulatory compliance, vendor negotiations, procurement strategy, and building high-performing teams to maintain safe, well-maintained work environments and drive cost-efficiency for critical operations.

Qualifications

• 8–12 years of experience in Administration & Facilities.
• Experience leading a team of 4+ years.
• Plant administration exposure is a must.

Responsibilities

• Lead end-to-end administrative operations across corporate office, plant/site locations, and remote field offices, ensuring safe, well-maintained, and compliant work environments in line with industry HSE standards.
• Drive statutory and regulatory compliance across admin functions including licenses, permits, and renewals under applicable Acts and regulations.
• Oversee facility management, housekeeping, and site upkeep across corporate and operational locations, ensuring safety, hygiene, and environmental norms.
• Own the procurement and inventory strategy for office and site supplies, negotiating cost-effective contracts while ensuring uninterrupted supply for critical operations.
• Manage a team of administrative, housekeeping, and facility staff across multiple locations, driving performance and service standards.
• Provide high-level executive support to the leadership team, including calendar management, board meeting logistics, correspondence, and confidential documentation.
• Lead vendor management and contract negotiations for facility services, ensuring SLA compliance and cost optimization.
• Ensure timely processing of vendor payments, AMC renewals, and contract closures in coordination with Finance and Procurement.
• Oversee domestic and international travel planning for employees and senior executives, including visa processing and logistics.
• Act as the key point of contact for administration-related audits and compliance reviews conducted by internal or external agencies.
• Develop and implement administrative policies, SOPs, and cost-control measures aligned with organizational goals.

Skills

Leadership

Vendor management

Regulatory compliance

HSE coordination

Procurement

People management

Education

Bachelor's degree (Administration/Facilities preferred)

Tools

SAP

Job description

Role & responsibilities :

• Lead end-to-end administrative operations across corporate office, plant/site locations, and remote field offices, ensuring safe, well-maintained, and compliant work environments in line with industry HSE standards.
• Drive statutory and regulatory compliance across Guest House, Canteen/Mess Facility, Transit Accommodation, and other admin functions, including licenses, permits, and renewals mandated under Shops & Establishment Act, and applicable state/central regulations.
• Oversee facility management, housekeeping, and site upkeep across corporate and operational locations, ensuring adherence to safety, hygiene, and environmental norms in coordination with the HSE team
• Own the procurement and inventory strategy for office and site supplies, negotiating cost-effective contracts while ensuring uninterrupted supply for critical operations.
• Manage a team of administrative, housekeeping, and facility staff across multiple locations, driving performance, accountability, and service standards.
• Provide high-level executive support to the leadership team, including calendar management, board meeting logistics, correspondence, and confidential documentation.
• Lead vendor management and contract negotiations for facility services, catering, and site support services, ensuring SLA compliance and cost optimization.
• Ensure timely processing of vendor payments, AMC renewals, and contract closures in coordination with Finance and Procurement.
• Oversee domestic and international travel planning for employees and senior executives, including logistics for site visits.
• Manage visa processing, ticketing, accommodation, and local transportation for employee travel, ensuring compliance with company travel policy.
• Act as the key point of contact for administration-related audits, safety inspections, and compliance reviews conducted by internal or external agencies.
• Develop and implement administrative policies, SOPs, and cost-control measures aligned with organizational goals and industry best practices.

Preferred candidate profile

Bachelors Degree with 8 to 12 year of experience in Administration & Facilities including 4 years of leading a team

Exposure of Plant Administration is must.

SAP Knowledge is preferred