Senior Manager Administration

Vashi Electricals; Navi Mumbai; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Vashi Electricals is seeking an experienced Corporate Administration and Facilities Management professional to manage office and warehouse infrastructure, leases, and vendor relations across multiple locations. The role covers EHS, security, travel, events, and cost control.

You will lead cross-location teams, define KRAs, ensure statutory compliance, and drive continuous improvements within budget and timelines.

Qualifications

• Bachelor's degree in any discipline; MBA/PGDM preferred.
• 10–15 years of experience in Corporate Administration, Facilities Management, and Multi-location Administration.
• Experience managing corporate offices and warehouses across multiple locations.
• Strong knowledge of statutory compliance, facility management, vendor management, and EHS practices.
• Excellent negotiation, budgeting, and stakeholder management skills.

Responsibilities

• Manage preventive and breakdown maintenance of office and warehouse infrastructure.
• Ensure smooth functioning of utilities including electrical systems, DG sets, HVAC, water supply, internet, and telecom.
• Manage office and warehouse leases, renewals, rent coordination, and landlord relationships.
• Execute office expansion, relocation, renovation, and fit-out projects within approved budgets and timelines.
• Monitor housekeeping standards across all locations.
• Oversee security operations, safety & EHS practices, audits, and vendor management.
• Coordinate corporate events, travel, and employee support services.
• Lead administration teams across Head Office, branches, and warehouses.

Skills

Leadership

Budgeting

Vendor management

EHS compliance

Negotiation

Stakeholder management

Multi-location administration

Team management

Education

Bachelor's degree in any discipline

MBA/PGDM preferred

Job description

Key Responsibilities

Facility & Infrastructure Management

• Manage preventive and breakdown maintenance of office and warehouse infrastructure.
• Ensure smooth functioning of utilities including electrical systems, DG sets, HVAC, water supply, internet, and telecom.
• Manage office and warehouse leases, renewals, rent coordination, and landlord relationships.
• Execute office expansion, relocation, renovation, and fit-out projects within approved budgets and timelines.
• Monitor housekeeping standards across all locations.

Branch & Warehouse Administration

• Standardize administrative processes, SOPs, and checklists across all branches and warehouses.
• Conduct periodic site audits to evaluate infrastructure, cleanliness, safety, compliance, and asset conditions.
• Coordinate with branch and warehouse teams for infrastructure support and local vendor management.
• Resolve location-level administration issues within defined turnaround times.

Security, Safety & EHS

• Oversee security operations including access control, CCTV surveillance, visitor management, and gate-pass systems.
• Ensure compliance with fire safety regulations, evacuation procedures, fire NOCs, and mock drills.
• Implement Environment, Health & Safety (EHS) practices and business continuity measures.
• Investigate incidents and drive corrective and preventive actions.

Vendor & Contract Management

• Identify, onboard, negotiate, and manage vendors for housekeeping, security, transport, cafeteria, courier, stationery, repairs, and AMCs.
• Monitor vendor performance through defined SLAs.
• Ensure timely contract renewals and documentation.
• Drive cost optimization through strategic sourcing and vendor consolidation.

Asset & Fleet Management

• Maintain company-wide fixed asset records.
• Manage procurement, allocation, tagging, transfer, maintenance, and disposal of administrative assets.
• Oversee company vehicle fleet including maintenance, insurance, fuel management, and driver administration.

Statutory Compliance

• Ensure validity of all statutory licenses, registrations, permits, and approvals across locations.
• Liaise with government authorities, municipal bodies, police departments, and regulatory agencies.
• Support internal and external audits with complete documentation.

Travel, Employee Support & Events

• Manage travel desk operations including flight, hotel, visa, and travel policy compliance.
• Oversee reception, cafeteria, pantry, courier, stationery, and employee support services.
• Coordinate corporate events, meetings, conferences, and VIP visits.

Budgeting & Cost Control

• Prepare and monitor annual administration CAPEX and OPEX budgets.
• Track monthly expenditure, analyze variances, and identify cost-saving opportunities.
• Process administration purchase requests and vendor invoices in accordance with company policies.

Team Management

• Lead administration teams across Head Office, branches, and warehouses.
• Allocate work, monitor service levels, and ensure timely completion of tasks.
• Define KRAs/KPIs, conduct performance reviews, and identify development needs.
• Manage manpower planning, attendance, shifts, leave, and contractor workforce.
• Foster a customer-focused, accountable, and high-performance work culture.

Desired Candidate Profile

• Bachelor's degree in any discipline (MBA/PGDM preferred).
• 1015 years of experience in Corporate Administration, Facilities Management, and Multi-location Administration.
• Experience managing corporate offices and warehouses across multiple locations.
• Strong knowledge of statutory compliance, facility management, vendor management, and EHS practices.
• Excellent negotiation, budgeting, and stakeholder management skills.
• Proven ability to lead cross-functional teams and manage multiple priorities.