Export And Import Documentation Executive

Digitide Solutions Limited; Bengaluru; On-site; INR 450,000 - 650,000; Full time

Job summary

Digitide Solutions Limited is seeking a Sr. Executive Imports and Exports documentation in Bengaluru. The role requires BCom/MCom, strong Excel skills, SAP knowledge, and expertise in import/export documentation.

The candidate will manage IDPMS/EDPMS closures, duty accounting, foreign payment tracking, and export documentation, ensuring accuracy and compliance across all processes. On-site requirement with six days of work from office.

Qualifications

• BCom or MCom with strong Excel skills and SAP knowledge.
• Experience with imports and exports documentation and procedures.
• Excellent attention to detail and ability to handle compliance-related tasks.

Responsibilities

• Cross-check Shipping Bills (Exports) and Bills of Entry (Imports) against declarations and ERP records.
• Map Inward/Outward remittance data to shipments and entries; ensure proper linking.
• Coordinate with banks to submit documents for entry knock-off and resolve discrepancies.
• Perform duty payment reconciliations and ledger mapping for BCD, SWS, ADD, and IGST.
• Execute 3-way PO–Invoice–GR/SES matching before international transfers; handle Form 15CA/15CB compliance.
• Submit export documents (Invoice, Packing List, Transport Document, CO, Shipping Bill) in prescribed formats.
• Validate vendor master data including Bank Account, PAN, GST, MSME certificates.

Skills

Excel proficiency

Import/Export documentation knowledge

Attention to detail

Education

BCom/MCom

Tools

SAP

ERP systems

Job description

Role: - Sr. Executive Imports and Exports documentation

Location:- Bangalore 6 Days work from office

Qualification: - BCom or MCom, good excel knowledge, good SAP knowledge, Imports and exports documentation.

Job Description:-

1. IDPMS & EDPMS Closure Activities

• Shipping Bill / BOE Reconciliation: Cross-check Shipping Bills (Exports - EDPMS) and Bills of Entry (Imports - IDPMS) against customs declarations and ERP records.
• IRM / ORM Linking: Map Inward Remittance Certificates (IRM/FIRC) to corresponding Shipping Bills and Outward Remittance Messages (ORM/SWIFT) to Bills of Entry.
• Bank Coordination: Submit supporting documents (Invoices, Packing Lists, Bank Advice) to Authorized Dealer (AD) Banks for entry knock-off.
• Discrepancy Resolution: Resolve line-item value mismatches, partial payment variances, and exchange rate differences preventing automated closure.

2. Customs Duty Accounting

• Duty Payment Reconciliations: Reconcile duty payments made via ICEGATE portal with accounting ledgers and bank debits.
• Duty Ledger Mapping: Account for Basic Customs Duty (BCD), Social Welfare Surcharge (SWS), Anti-Dumping Duty (ADD), and IGST into correct cost centers.

3. Foreign Payment Tracking (Material & Service)

• PO & Invoice Matching: Perform 3-way matching (Purchase Order, Invoice, Goods Receipt / Service Entry Sheet) before initiating international transfers.
• Form 15CA/15CB Compliance: Assess foreign payment taxability under Double Taxation Avoidance Agreements (DTAA) and secure CA certificates (15CB) / filed forms (15CA).
• Withholding Tax (TDS) & RCM Handling: Compute applicable tax deductions at source (TDS on overseas services) and reverse charge mechanism (RCM) GST.
• SWIFT & Outward Wire Tracking: Follow up on wire execution, obtain MT103/SWIFT confirmation messages, and track bank processing charges.

4. Export Documention

• To be submitted: Export documents (Invoice, Packing List, Transport Document, Certificate of Origin, Shipping Bill, and LC copy) along with the bank's prescribed format

5. Vendor Master Data (VMD) Validation

Validate the Bank Account, PAN, GST, and MSME Certificate for vendors created by the VMD team