Junior Executive Assistant (5 Days from Office-JP Nagar)

Ninestars Information Technologies; Bengaluru; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Ninestars Information Technologies in Bengaluru seeks a smart, polished, and highly organized Junior Executive Assistant to provide high-quality executive support to the Executive Office and ensure smooth coordination across senior leadership.

You will interact confidently with CXO/senior leaders, clients and external partners, manage calendars and travel, prepare agendas and briefing notes, handle sensitive information discreetly and drive multiple priorities in a fast-paced environment.

Qualifications

• 3-6 years of experience in an Executive Assistant / Executive Secretary / similar role.
• Experience supporting CXO / senior leadership and managing C-level stakeholders.
• Strong communication, discretion and organizational skills.
• Proficient in MS Office / Google Workspace and calendar management.
• Willing to work onsite in Bangalore.

Responsibilities

• Manage calendars, meetings, appointments and daily schedules for senior leadership.
• Coordinate with C-level executives, senior leadership, clients and external stakeholders.
• Schedule and coordinate internal and external meetings, including logistics and follow-ups.
• Prepare meeting agendas, presentations, briefing notes and other documents as required.
• Track action items and follow up with stakeholders to ensure timely closure.
• Manage business travel, hotel bookings, itineraries and related arrangements.
• Handle emails, correspondence and communication on behalf of senior leadership when required.
• Coordinate visits and meetings involving important clients, partners and senior executives.
• Maintain confidentiality of sensitive business information and communications.
• Support senior leadership with day-to-day administrative and operational requirements.
• Maintain organized records, documents and important information for quick access.
• Assist with special projects, events and other initiatives led by the Executive Office.
• Anticipate requirements, resolve routine issues independently and ensure schedules and commitments run smoothly.

Skills

Executive support

Stakeholder management

Discretion

Communication

Organization

Tools

MS Office

Google Workspace

Job description

About the Role:

We are looking for a smart, polished and highly organized Junior Executive Assistant to provide high-quality executive support to the Executive Office and ensure smooth coordination across senior leadership.

The role requires someone who is confident interacting with C-level executives, senior stakeholders, clients and external partners, handles sensitive information with discretion, and can independently manage multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage calendars, meetings, appointments and daily schedules for senior leadership.
• Coordinate with C-level executives, senior leadership, clients and external stakeholders.
• Schedule and coordinate internal and external meetings, including logistics and follow-ups.
• Prepare meeting agendas, presentations, briefing notes and other documents as required.
• Track action items and follow up with stakeholders to ensure timely closure.
• Manage business travel, hotel bookings, itineraries and related arrangements.
• Handle emails, correspondence and communication on behalf of senior leadership when required.
• Coordinate visits and meetings involving important clients, partners and senior executives.
• Maintain confidentiality of sensitive business information and communications.
• Support senior leadership with day-to-day administrative and operational requirements.
• Maintain organized records, documents and important information for quick access.
• Assist with special projects, events and other initiatives led by the Executive Office.
• Anticipate requirements, resolve routine issues independently and ensure schedules and commitments run smoothly.

What Were Looking For:

• 3-6 years of experience in an Executive Assistant / Executive Secretary / similar role.
• Experience supporting CXO / senior leadership and managing C-level stakeholders.
• Smart, polished and confident with strong communication skills.
• Excellent organizational, coordination and follow-up skills.
• Strong discretion and ability to handle confidential information.
• Proactive, dependable and able to manage multiple priorities independently.
• Good proficiency in MS Office / Google Workspace.
• Willing to work onsite in Bangalore.

Preferred Background:

Candidates from Executive Assistant / Executive Secretary / Corporate Office / Hospitality / Premium Guest Relations / Cabin Crew backgrounds with strong communication and stakeholder-management skills may also be considered.

Key Attributes:

• Smart | Presentable | Proactive | Well-organized | Discreet | Mature | Strong Communicator | Stakeholder-focused | Ownership-oriented