Personal Assistant cum Executive Assistant

TalentScale HR Advisory; Gurugram District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

TalentScale HR Advisory is seeking a highly organised Personal Assistant cum Executive Assistant to support the Founder across professional and personal responsibilities. The role requires discretion, proactive handling of schedules, and seamless coordination in a fast-paced environment.

The ideal candidate will manage calendars, travel, communications, and confidential information, while anticipating needs and ensuring executive day-to-day activities run smoothly.

Responsibilities

• Manage the executive's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, calls, and appointments.
• Prepare meeting agendas, presentations, documents, and reports as required.
• Maintain a daily/weekly task tracker and follow up on pending action items.
• Coordinate with senior leadership, clients, vendors, and other stakeholders on behalf of the executive.
• Organise travel arrangements including flights, hotels, transportation, itineraries, and related bookings.
• Manage meeting logistics and ensure timely availability of required documents/information.
• Follow up with teams and stakeholders to ensure commitments and deadlines are met.
• Handle sensitive and confidential business information with complete discretion.
• Manage personal appointments, schedules, and commitments of the executive.
• Coordinate personal travel, bookings, reservations, and other arrangements.
• Assist with personal errands and time-sensitive requirements when needed.
• Coordinate with household staff, service providers, vendors, and other personal contacts as required.
• Manage personal purchases, deliveries, appointments, and bookings.
• Keep track of important dates, events, renewals, and personal commitments.
• Be available to handle urgent or last-minute requirements, including outside regular working hours when necessary.

Skills

Personal Assistant

Executive Assistant

Executive Secretary

Discretion

Job description

We are looking for a highly organised, proactive, and dependablePersonal Assistant cum Executive Assistantto provide comprehensive support to the Founder across professional and personal responsibilities.

The ideal candidate should be comfortable working in a fast-paced environment, managing multiple priorities, handling confidential information, and ensuring that the executive's day-to-day activities run smoothly. This role requires someone who can anticipate requirements, follow through on tasks independently, and maintain a high level of discretion.

Key Responsibilities

Location:Delhi/Gurgaon

Experience:3–6 Years

Employment Type:Full-Time

Reporting To:Founder

About the Role

We are looking for a highly organised, proactive, and dependablePersonal Assistant cum Executive Assistantto provide comprehensive support to the Founder across professional and personal responsibilities.

The ideal candidate should be comfortable working in a fast-paced environment, managing multiple priorities, handling confidential information, and ensuring that the executive's day-to-day activities run smoothly. This role requires someone who can anticipate requirements, follow through on tasks independently, and maintain a high level of discretion.

Key Responsibilities

Executive & Business Support

• Manage the executive's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings, calls, and appointments.
• Prepare meeting agendas, presentations, documents, and reports as required.
• Maintain a daily/weekly task tracker and follow up on pending action items.
• Coordinate with senior leadership, clients, vendors, and other stakeholders on behalf of the executive.
• Organise travel arrangements including flights, hotels, transportation, itineraries, and related bookings.
• Manage meeting logistics and ensure timely availability of required documents/information.
• Follow up with teams and stakeholders to ensure commitments and deadlines are met.
• Handle sensitive and confidential business information with complete discretion.

Personal Assistance

• Manage personal appointments, schedules, and commitments of the executive.
• Coordinate personal travel, bookings, reservations, and other arrangements.
• Assist with personal errands and time-sensitive requirements when needed.
• Coordinate with household staff, service providers, vendors, and other personal contacts as required.
• Manage personal purchases, deliveries, appointments, and bookings.
• Keep track of important dates, events, renewals, and personal commitments.
• Be available to handle urgent or last‑minute requirements, including outside regular working hours when necessary.
  

Candidate Profile

• 3–6 years of experience as aPersonal Assistant, Executive Assistant, Executive Secretary, or similar role.
• Excellent organisational and time-management skills.
• Strong written and verbal communication skills.
• Excellent follow-up and coordination abilities.
• High level of maturity, ownership, and professionalism.
• Ability to multitask and manage competing priorities.
• Strong attention to detail and ability to anticipate requirements.
• Comfortable handling confidential and sensitive information.
• Ability to work independently with minimal supervision.
• Flexible and comfortable handling urgent or last‑minute requirements.
• Prior experience supporting a Founder, CEO, CXO, HNI, or senior executive will be an advantage.
• Willingness to manage both professional and personal responsibilities as part of the role.

Key Attributes

We are looking for someone who is:

• Highly dependable and trustworthy
• Proactive rather than reactive
• Extremely organised
• Discreet and confidential
• Flexible and solution-oriented
• Strong at follow-ups
• Calm under pressure
• Polished and professional
• Comfortable managing personal and professional tasks
• Able to anticipate the executive's needs

Important Requirement

• This is ahigh-trust rolerequiring flexibility and availability based on the executive's schedule. The candidate should be comfortable handling occasionalearly-morning, late-evening, weekend, or urgent requirements, particularly in relation to travel, meetings, or personal commitments.