Executive Assistant to JMD

IT Consulting LLP; Navi Mumbai; On-site; INR 1,500,000 - 2,300,000; Full time

Job summary

IT Consulting LLP in Navi Mumbai is seeking a Senior Executive Assistant to support the Joint Managing Director, serving as a trusted partner in managing the executive office. The role requires exceptional calendar and travel coordination, high discretion with confidential matters, and seamless coordination with CXOs, promoters, business partners, consultants, and external stakeholders.

You will manage meetings, prepare briefs, and handle VIP engagements while supporting special projects and

Qualifications

• 10–15 years of experience as an EA supporting CXOs, MDs, JMDs, Promoters or senior leaders
• Excellent English communication – written and verbal
• Strong executive presence, maturity and professional etiquette
• Excellent calendar, travel, meeting and stakeholder management
• Strong follow-up, coordination and execution abilities
• Ability to anticipate requirements and work independently with minimal supervision
• High level of confidentiality, discretion and sound judgment
• MS Office skills, particularly Excel, PowerPoint and Word
• Experience in promoter/family office/investment/consulting environments is a plus

Responsibilities

• Manage the JMD's complex calendar, meetings, appointments and priorities
• Coordinate domestic and international travel, visas, accommodation and itineraries
• Prepare meeting briefs, agendas, presentations, MIS, notes and correspondence
• Track decisions, commitments, action items and follow-ups to closure
• Coordinate with CXOs, senior management, promoters, partners, consultants and external stakeholders
• Manage leadership meetings, conferences, events and VIP engagements
• Handle confidential business, personal and family information with discretion
• Coordinate with Finance, HR, Administration and other functions
• Support special projects and assignments entrusted by the JMD
• Manage executive expenses, documentation and reimbursements
• Provide select personal/family-office support as required

Skills

English communication

Executive presence

Calendar management

Travel coordination

MS Office

Stakeholder management

Discretion & confidentiality

Independent work

Tools

MS Office Suite

Job description

If you are highly organised, discreet, proactive and confident in handling senior stakeholders, we'd love to hear from you!

Location: navi Mumbai | Experience: 10–15 Years

Are you an experienced Executive Assistant / Executive Office professional who thrives in a fast-paced, high-trust environment and enjoys working closely with senior leadership?

We are looking for a Senior Executive Assistant to support a Joint Managing Director (JMD) and become a trusted partner in managing the executive office.

Key Responsibilities

• Manage the JMD's complex calendar, meetings, appointments and priorities
• Coordinate domestic and international travel, visas, accommodation and itineraries
• Prepare meeting briefs, agendas, presentations, MIS, notes and correspondence
• Track decisions, commitments, action items and follow-ups to closure
• Coordinate with CXOs, senior management, promoters, business partners, consultants and external stakeholders
• Manage leadership meetings, conferences, events and VIP engagements
• Handle confidential business, personal and family-related information with complete discretion
• Coordinate with Finance, HR, Administration and other functions
• Support special projects and assignments entrusted by the JMD
• Manage executive expenses, documentation and reimbursements
• Provide select personal/family-office support wherever required

What We're Looking For

• 10–15 years of experience as an EA supporting CXOs, MDs, JMDs, Promoters, Partners, UHNI/Family Office Principals or similar senior leadership
• Excellent English communication – written and verbal
• Strong executive presence, maturity and professional etiquette
• Excellent calendar, travel, meeting and stakeholder management skills
• Strong follow-up, coordination and execution abilities
• Ability to anticipate requirements and work independently with minimal supervision
• High level of confidentiality, discretion and sound judgment
• Strong MS Office skills, particularly Excel, PowerPoint and Word
• Experience in a promoter office, family office, investment firm, consulting/professional services environment or large corporate will be an advantage

Why This Role?

This is not a conventional secretarial role. The position offers an opportunity to work closely with senior leadership as a trusted executive partner, managing priorities, stakeholders, critical information and high-impact engagements.

Skills: fluecy in english language,ms office,executive assistant,client confidentiality,calender management,prmoters office,senior stakeholder management,family office