Job Opening For Sr. Executive - IT Asset & Vendor Management - Mumbai

Team Computers; Mumbai; Hybrid; INR 700,000 - 1,100,000; Full time

Job summary

Team Computers is seeking a Senior Executive IT Asset & Vendor Management based in Mumbai to oversee end-to-end IT asset inventory, billing processes, and procurement activities. The role requires coordinating with IT, Finance and Procurement to ensure accurate asset records and timely invoicing.

Responsibilities include asset lifecycle tracking, vendor quotations, PR/PO processing, and ensuring compliance with audits.

Responsibilities

• Manage end-to-end IT asset inventory including laptops, desktops, monitors, mobiles and other IT equipment.
• Maintain accurate asset records including allocation, transfer, return and disposal.
• Conduct periodic physical asset verification and inventory reconciliation.
• Track asset lifecycle, warranty, AMC and refresh/replacement requirements.
• Coordinate asset onboarding and offboarding activities.
• Maintain supporting documentation for audits and compliance requirements.

Job description

Senior Executive IT Asset & Vendor Management

Location - Kanjurmarg, Mumbai

Exp - 4+ years

Job Purpose

Responsible for end-to-end management of IT assets, IT billing, vendor coordination and procurement activities. The role will ensure accurate asset inventory, timely processing of IT invoices and PR/POs, effective vendor coordination, and smooth collaboration between IT, Finance, Procurement and other internal stakeholders.

Key Responsibilities

IT Asset Management

• Manage end-to-end IT asset inventory including laptops, desktops, monitors, mobiles and other IT equipment.
• Maintain accurate asset records including allocation, transfer, return and disposal.
• Conduct periodic physical asset verification and inventory reconciliation.
• Track asset lifecycle, warranty, AMC and refresh/replacement requirements.
• Coordinate asset onboarding and offboarding activities.
• Maintain supporting documentation for audits and compliance requirements.

IT Billing & Finance Coordination

• Manage and track IT invoices and recurring IT expenses.
• Validate invoices against approved quotations, PO and delivered services/materials.
• Coordinate with Finance for invoice processing and payment follow-up.
• Maintain IT expenditure and billing trackers.
• Support periodic reconciliation of vendor invoices and outstanding payments.

Vendor Management & Procurement

• Coordinate with IT vendors for quotations and commercial proposals.
• Obtain and consolidate multiple quotations for comparison and evaluation.
• Coordinate commercial negotiations together with Procurement/IT stakeholders.
• Prepare and follow up on Purchase Requisitions (PR).
• Track Purchase Orders (PO) through completion.
• Coordinate with vendors for delivery, invoicing, warranty and service-related requirements.
• Maintain vendor documentation and track service commitments.

Stakeholder Management

• Work closely with IT, Procurement, Finance, HR, Administration and business teams.
• Follow up with stakeholders to ensure timely completion of procurement and billing activities.
• Coordinate with regional/site IT teams for asset requirements and inventory accuracy.
• Provide regular status reports on assets, procurement, billing and pending actions.
• Escalate delays, discrepancies and vendor-related issues appropriately.