Admin & Facilities Executive

Keylabsintelli; Hyderabad; On-site; INR 300,000 - 500,000; Full time

Job summary

Keylabsintelli in Hyderabad is seeking an experienced administrative professional to manage office operations. You will oversee facility maintenance, coordinate travel, and support employee onboarding. The ideal candidate has over 1 year of experience in administration, preferably in a SaaS or startup environment, and possesses strong vendor negotiation skills. This role requires excellent communication, coordination, and problem-solving abilities. Interested applicants should be ready to contribute to a dynamic office environment.

Qualifications

• 1+ year of experience in Admin/Facilities, preferably in SaaS/startup environments.
• Strong vendor negotiation and management skills are essential.
• Must have proficiency in Excel and reporting.

Responsibilities

• Manage office administration including housekeeping, pantry, and security.
• Oversee facility maintenance and asset inventory management.
• Support employee onboarding and coordinate travel arrangements.

Skills

Vendor negotiation

Vendor management

Cost control

Budgeting

Excel proficiency

Communication

Coordination

Problem-solving

Job description

Responsibilities

• Manage office administration including housekeeping, pantry, and security
• Oversee facility maintenance (electrical, plumbing, infrastructure)
• Maintain asset inventory (laptops, furniture, etc.)
• Coordinate travel and accommodation bookings
• Support employee onboarding (ID cards, seating, workspace readiness)
• Organize events, townhalls, and engagement activities
• Maintain compliance and documentation (licenses, audits)
• Assist in office setup and expansion
• Create and manage purchase orders (POs)
• Maintain and track invoices and documentation
• Coordinate with the finance team for timely vendor and rental payments

Required Skills & Qualifications

• 1+ year experience in Admin/Facilities (SaaS/startup preferred)
• Strong vendor negotiation and vendor management skills
• Cost control and budgeting mindset
• Proficiency in Excel and reporting
• Good communication and coordination skills
• Strong ownership and problem-solving ability