Administration Executive

Lokal; Bengaluru; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Lokal is seeking a proactive Senior Admin Executive to manage office operations and build processes from zero to one in Bengaluru. You will oversee facilities, vendor contracts, travel logistics, and employee experience in a fast-paced startup setting.

The role requires 1–5 years in administration or facilities, strong vendor negotiation, and proficiency with MS Office/Google Workspace. Ownership and problem-solving are essential in this high-ownership environment.

Qualifications

• 1–5 years of experience in administration or facility management.
• Experience in handling office setups is a strong plus.
• Strong interpersonal and vendor negotiation skills.
• Able to work in a fast-paced startup environment.
• Proficient in MS Office / Google Workspace and admin reporting tools.
• High ownership, problem-solving ability and service orientation.

Responsibilities

• Oversee office operations, maintenance, housekeeping, and security.
• Plan and support the setup of new office spaces in a zero-to-one environment.
• Coordinate with vendors, facilities, legal, and compliance teams.
• Ensure workplace safety, hygiene, and functional infrastructure.
• Identify, negotiate, and manage contracts with facility vendors and services.
• Handle end-to-end travel logistics and coordinate team outings and events.
• Manage employee office needs and assist HR with onboarding and in-office experience.
• Maintain administrative records, budgets and reports; manage payments.
• Coordinate with IT and procurement for equipment and infra needs.
• Engage with Directors, CEO and Operations for administrative requirements.
• Ensure adherence to health, safety, and legal compliance; support audits.

Skills

Office management

Vendor negotiation

MS Office

Google Workspace

Tools

Google Workspace

Job description

About the Role:

As a rapidly growing startup, we are looking for a proactive Senior Admin Executive to manage office operations, build processes from zero to one, and create a productive workplace environment in a fast-paced setup.

Key Responsibilities:

Office Infrastructure & Facility Management

• Oversee current office operations, maintenance, housekeeping, and security.
• Plan and support the setup of new office spaces in a zero-to-one environment.
• Coordinate with vendors, facilities, legal, and compliance teams.
• Ensure workplace safety, hygiene, and functional infrastructure.

Vendor Management

• dentify, negotiate, and manage contracts with facility vendors, pantry services, security agencies, and maintenance partners.
• Ensure timely procurement of office supplies and services. Travel & Outings Management
• Handle end-to-end employee travel logistics including bookings, accommodations, and local conveyance.
• Plan and coordinate team outings, offsites, and company events.
• Ensure cost-effective planning and maintain travel and event budgets.

Employee Care & Engagement

• Manage employee office needs: seating, access cards, pantry, stationery, etc.
• Coordinate with HR to support events, onboarding, and overall in-office experience.

Administrative Operations

• Maintain administrative records, budgets, and reports.
• Ensure timely utility and service payments (internet, electricity, etc.).
• Coordinate with IT and procurement teams for equipment and infrastructure needs.

Stakeholder Management

• Handle leadership support activities and coordinate with Directors, CEO, and Operations teams for administrative and business requirements.

Compliance & Risk Management

• Ensure adherence to health, safety, and legal compliance standards.
• Manage audits related to office premises and facility operations.

Requirements:

• 1-5 years of relevant experience in administration or facility management.
• Prior experience handling office setups is a strong plus.
• Strong interpersonal and vendor negotiation skills.
• Ability to work in a fast-paced startup environment.
• Proficient in MS Office / Google Workspace and admin reporting tools.
• High ownership, problem-solving ability, and service-oriented mindset.
• Ability to build processes from scratch and manage operations in a zero-to-one setup environment.