Admin Manager

Olyv, Inc.; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Olyv, Inc. in Bengaluru is seeking an experienced Admin Manager to lead end-to-end workplace operations and establish scalable office processes.

You will own daily administration, coordinate with HR, Finance, IT, and leadership to deliver a safe, productive work environment. The ideal candidate has 8–10 years in corporate administration or facilities management, with hands-on experience in setting up offices from scratch and strong vendor management and budgeting skills.

Qualifications

• 8–10 years of experience in corporate administration or facilities management.
• Hands-on experience setting up and managing corporate offices from the ground up.
• Strong leadership, problem-solving and decision-making abilities.
• Excellent negotiation and stakeholder management skills.

Responsibilities

• Manage end-to-end office administration and ensure smooth day-to-day operations.
• Lead office setup, expansion, relocation, and workspace planning projects.
• Oversee facilities management including housekeeping, security, maintenance, cafeteria, transport.
• Manage vendor onboarding, negotiations, contracts, AMCs, and service quality.
• Handle procurement of office equipment, furniture, stationery, and other admin needs.
• Maintain office assets and inventory, ensuring timely maintenance.
• Plan and monitor administration budgets and identify cost optimization opportunities.
• Ensure compliance with workplace safety standards and facility audits.
• Coordinate travel arrangements, visitor management, and employee workplace support.
• Partner with HR, Finance, IT, and leadership for seamless operational support.
• Drive workplace improvements to enhance employee experience and efficiency.
• Lead, mentor, and manage the administration team and support staff.

Skills

Leadership

Negotiation

Stakeholder management

Project coordination

Vendor management

Budgeting

Office administration

Facilities management

Education

Bachelor's degree in Business Administration, Operations, Facilities Management, or a related field

Job description

We are looking for a highly experienced Admin Manager to lead and manage end-to-end workplace operations. The ideal candidate should have a proven track record of setting up and managing corporate offices, ensuring seamless day-to-day administration, and creating an efficient, safe, and employee-friendly work environment. This role requires someone who can take complete ownership of office operations while collaborating with cross-functional teams and external partners.

Key Responsibilities

• Manage end-to-end office administration and ensure smooth day-to-day operations.
• Lead office setup, expansion, relocation, and workspace planning projects.
• Oversee facilities management, including housekeeping, security, maintenance, cafeteria, transport, and office infrastructure.
• Manage vendor onboarding, negotiations, contracts, AMCs, and service quality.
• Handle procurement of office equipment, furniture, stationery, and other administrative requirements.
• Maintain office assets, inventory, and ensure timely maintenance of facilities.
• Plan and monitor administration budgets while identifying cost optimization opportunities.
• Ensure compliance with workplace safety standards, statutory requirements, and facility audits.
• Coordinate travel arrangements, visitor management, and employee workplace support.
• Partner with HR, Finance, IT, and leadership teams to ensure seamless operational support.
• Drive workplace improvements that enhance employee experience and operational efficiency.
• Lead, mentor, and manage the administration team and support staff.

What We're Looking For

• 8–10 years of experience in Corporate Administration or Facilities Management.
• Hands-on experience in setting up and managing corporate offices from the ground up.
• Strong expertise in facilities management, vendor management, procurement, budgeting, and workplace operations.
• Excellent negotiation, stakeholder management, and project coordination skills.
• Strong leadership, problem-solving, and decision‑making abilities.
• Ability to work in a fast‑paced, high‑growth environment with complete ownership and accountability.

Preferred Qualifications

• Bachelor's degree in Business Administration, Operations, Facilities Management, or a related field.
• Experience working in startups, fintech, technology, or other fast-growing organizations will be an added advantage.