Invoicing Specialist

RGBSI; Bengaluru; On-site; INR 420,000 - 660,000; Full time

Job summary

RGBSI is seeking a detail-oriented Client Invoicing Specialist to manage end-to-end billing for large global accounts from its Bangalore, India team. This on-site role requires 2–5 years in invoicing, strong Indian GST knowledge, and hands-on Zoho Books/Zoho Invoicing experience.

The ideal candidate will validate inputs, ensure accuracy, and drive timely invoices through portals like Ariba, Coupa, and Fieldglass. Proficiency in MS Excel and excellent communication are essential.

Qualifications

• Bachelor's or Master's in Commerce, Accounting, or Finance (B.Com/M.Com).
• 2–5 years of invoicing, billing, or accounts receivable experience.
• Proficient with Indian GST and service invoicing.
• Zoho Books/Zoho Invoice/Zoho Finance Suite experience is mandatory.
• Advanced MS Excel skills (VLOOKUP/XLOOKUP, Pivot Tables).
• Strong analytical, communication, and stakeholder-management abilities.

Responsibilities

• Manage end-to-end invoicing for PO-based, T&M, milestone, and retainer billing.
• Validate timesheets, POs, rate cards, contracts, and billing inputs before invoice generation.
• Prepare and submit invoices through client portals and AP systems (Ariba, Coupa, Fieldglass).
• Track invoice status, PO utilization, unbilled revenue, and billing discrepancies.
• Handle GST requirements (CGST, SGST, IGST, export/zero-rated services, place-of-supply).
• Ensure accurate HSN/SAC coding, e-invoicing/IRN, and e-way bill where applicable.
• Support GST reconciliation (GSTR-1, GSTR-3B) and coordinate with Tax/Compliance.
• Maintain audit-ready billing records and documentation.
• Process invoices using Zoho Books / Zoho Invoice / Zoho Finance Suite.
• Prepare billing MIS, AR ageing reports, reconciliation statements, and trackers.
• Coordinate with clients, Account Managers, Delivery, Sales, and Collections to resolve queries and disputes.
• Identify opportunities to improve billing accuracy, turnaround time, and process efficiency.

Skills

MS Excel

Analytical skills

Communication

Stakeholder management

Attention to detail

Education

B.Com / M.Com

Tools

Zoho Books/Zoho Invoicing/Zoho Finance Suite

Job description

Client Invoicing Specialist - India Finance

Company: RGBSI India Finance Team
Location: Bangalore, India
Function: Finance Client Billing / Accounts Receivable
Experience: 3–5 Years
Employment Type: Full-time
Work Mode: On-site

About the Role

RGBSI is looking for a detail-oriented Client Invoicing Specialist to manage end-to-end billing and invoicing for large global enterprise accounts. The role requires strong experience in client billing, Indian GST, Zoho Books/Zoho Invoice, and advanced Excel, along with the ability to manage multiple billing requirements and monthly deadlines.

Key Responsibilities

• Manage end-to-end invoicing for PO-based, T&M, milestone, and retainer billing.
• Validate timesheets, POs, rate cards, contracts, and billing inputs before invoice generation.
• Prepare and submit invoices through client portals such as Ariba, Coupa, Fieldglass, and client AP systems.
• Track invoice status, PO utilization, unbilled revenue, and billing discrepancies.
• Handle CGST, SGST, IGST, export/zero-rated services, and place-of-supply requirements.
• Ensure accurate HSN/SAC coding, e-invoicing/IRN, and e-way bill compliance where applicable.
• Support GST reconciliation, including GSTR-1 and GSTR-3B, and coordinate with the Tax/Compliance team.
• Maintain accurate, audit-ready billing records and supporting documentation.
• Process invoices using Zoho Books / Zoho Invoice / Zoho Finance Suite.
• Prepare billing MIS, AR ageing reports, reconciliation statements, and account-level billing trackers.
• Coordinate with clients, Account Managers, Delivery, Sales, and Collections teams to resolve billing queries and disputes.
• Identify opportunities to improve billing accuracy, turnaround time, and process efficiency.

Required Qualifications & Skills

• Bachelor's/Master's degree in Commerce, Accounting, or Finance (B.Com/M.Com).
• 2–5 years of experience in client invoicing, billing, or accounts receivable.
• Strong working knowledge of Indian GST and service invoicing.
• Hands‑on experience with Zoho Books / Zoho Invoice / Zoho Finance Suite – Mandatory.
• Advanced MS Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and reconciliations.
• Strong analytical, communication, and stakeholder‑management skills.
• Excellent attention to detail and ability to manage multiple deadlines.

Preferred Skills

• Experience handling US/global MNC or enterprise clients.
• Exposure to SAP, Oracle, Ariba, Coupa, or Fieldglass.
• Experience in staffing, IT services, engineering services, aerospace, automotive, or industrial sectors.
• Exposure to statutory or client billing audits.