Billing Specialist (Japanese Language)

VARITE INC; Gurugram District; Hybrid; INR 365,000 - 495,000; Full time

Job summary

VARITE India Private Limited is seeking a Billing Specialist with Japanese language proficiency for a 1-year contract in Gurgaon (HR-hybrid). You will manage end-to-end invoicing, validate contracts against PO data, and ensure compliance with global SOX and regional tax rules.

The role requires 0.5–2 years in billing/finance and strong Excel skills. Key tasks include retrieving POs, coordinating with Sales and finance teams, and maintaining accurate billing records in SharePoint.

Qualifications

• 6months–2yrs of experience in Billing/Finance/Order to Cash
• Japanese language proficiency required (read/write)
• Experience with Invoice generation and familiarity with Salesforce preferred
• Strong communication across diverse audiences
• Finance/Accounting background preferred
• Proficient in Microsoft Excel and reporting

Responsibilities

• Review customer orders and generate invoices within SLA with 95% accuracy
• Retrieve client purchase orders from e-Portals
• Follow up with Sales for PO and LOI bookings
• Adhere to 30+ country billing regulations and tax rules
• Resolve invoicing queries with sales/collections/clients
• Enter billing data into OPI system and invoice per contracts
• Collaborate with cash, tax, order management and collections teams
• Maintain billing documentation in SharePoint
• Create proforma invoices and ensure record keeping
• Support month-end/quarter-end billing processes

Skills

Japanese language

Billing

AP/AR

O2C process

Excel

Communication

Independent work

Multitasking

Education

Postgraduate in Finance / MBA

Tools

Salesforce

Oracle CRM

Job description

Job Title: Billing Specialist with Japanese Language proficiency

Location: Gurgaon, HR-Hybrid mode

Experience Required: -0.6 + Years

Budget-4.3 LPA

Role Type/Shift: Contract for 1 year

About The Job:

Company Name: VARITE India Private Limited

About The Client:

An American technological research and consulting firm based in Stamford, Connecticut that conducts research on technology and shares this research through private consulting, executive programs, and conferences. Its clients include large corporations, government agencies, technology companies, and investment firms.

The Client serves over 12,000 organizations in over 100 countries with an employee strength of 15,000.

About The Job:

• We are a team of highly motivated and talented people who are responsible for the accurate, timely and efficient Invoice generation globally.
• You will review contracts for accuracy before generating client Invoices to comply with established SOX (Sarbanes Oxley) policy, and country specific laws.

Essential Job Functions:

• Review customer orders and generate invoices within defined SLA. Invoices processed with a minimum of 95% accuracy.
• Electronically retrieve client Purchase orders from E-Portals.
• Follow up with Sales for purchase orders and signed agreements for letter of intent bookings.
• Understand and adhere to all corporate guidelines for 30+ country and state specific billing & invoicing regulations, tax rules and exemptions.
• Resolving client's invoicing/other queries by taking calls with sales/collection/client(s).
• Review Invoicing Work-In-Progress report for accuracy, provide feedback on potential issues and recommend potential edits for the Order Management team.
• Complete Billing and Invoicing Check List. Manage and maintain large datasets of action items. Work with Business units if key data points are missing ensuring maximizes invoicing accuracy for the month / quarter.
• Enter all specific Client billing data (Tax IDs, exemption data, Purchase Order Numbers, Invoice Customization) into OPI (Order Processing Invoicing) system, update and invoice clients in accordance with the contractual terms.
• Work closely with cash applications to ensure payments and credits are properly applied, tax team to ensure all tax guidelines are understood and followed, order management to ensure booking data is updated and accurate, collections to ensure billing and invoice data is received and accurate.
• Electronically file all emails and billing documentation (Invoices, exception certificates, purchase orders, requests, and approvals) in SharePoint.
• Create and manage proforma invoices per corporate guidelines and ensure 100% record keeping.
• Keep and update accurate and detailed billing Manual for each supported region.
• Perform invoice validation and reconciliation against contracts, purchase orders, and customer billing terms.
• Investigate billing discrepancies and coordinate with relevant teams to resolve issues within defined timelines.
• Monitor pending invoices and follow up with stakeholders to ensure timely billing and closure of open items.
• Support month-end and quarter-end billing activities and ensure all invoices are processed within agreed timelines.
• Maintain accurate records and documentation for audit and compliance purposes.
• Identify recurring billing issues and support process improvements to improve invoice accuracy and efficiency.

Qualifications:

Top three skills

• Years of experience. – 6months to 2yrs
• Japanese Expertise - Able to read and write Japanese is a must.
• Good understanding of Billing , AP/AR , O2C process.
• Experience in Invoice generation. Working knowledge of Salesforce preferred (not mandatory )
• Excellent oral and written communication skills to communicate with a diverse audience at various levels and all countries and cultures within the organization
• having experince in Finnance or Finnace graduate is preferred.
• 0.5–2 years of experience in one of the following areas: Financial Data Entry, Billing, General Accounting, or Order Processing/Order to Cash.
• Good with Invoice generation in AR.
• Advanced expertise in Microsoft Excel and Reporting.
• Ability to identify areas for improvement and propose innovative solutions.
• Excellent time management skills and ability to meet tight deadlines.
• Strong analytical and problem-solving skills; attention to detail.
• Excellent oral and written communication skills.
• Strong initiative: Ability to work in a fast-paced, high-pressure environment.
• Ability to adapt to a constantly changing environment.
• Strong interpersonal skills; strong team player.
• Ability to build strong internal/external business partnerships.
• Proficient in Oracle and CRM (Salesforce) system knowledge is a plus.
• Ability to communicate with a diverse audience at various levels and across different countries and cultures within the organization.
• Knowledge of accounts receivable, billing processes, and order-to-cash cycles.
• Ability to work independently while managing multiple priorities and deadlines.
• Strong organizational skills with the ability to maintain accurate records and documentation.

Skills:

• Billing & Invoicing
• Financial Data Entry
• Billing Reconciliation
• Tax & Billing Compliance
• Analytical & Problem-Solving Skills
• Attention to Detail

Education:

• Postgraduate in Finance / MBA preferred

About VARITE:

VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services