Interview Scheduler/HR Scheduler

Acara Solutions; Chennai District; Hybrid; INR 420,000 - 540,000; Part time

Job summary

Acara Solutions in Chennai is seeking an Interview Scheduler/HR Scheduler for a contract role. You will manage interview scheduling for virtual, in-person, and drive interviews, and coordinate calendars across candidates, recruiters, hiring managers, and interviewers.

The ideal candidate has 3+ years in Recruitment Coordination or related roles, strong communication, stakeholder management, and meticulous attention to detail.

Qualifications

• 3+ years of experience in Recruitment Coordination, Candidate Experience, Interview Scheduling, or similar roles.
• Strong experience in complex calendar management and interview scheduling.
• Good verbal and written communication skills.
• Strong stakeholder management and coordination skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Strong attention to detail and accuracy.
• Customer-service mindset with a focus on candidate experience.
• Ability to handle confidential candidate information.

Responsibilities

• Manage end-to-end interview scheduling for virtual, face-to-face, and recruitment drive interviews.
• Coordinate calendars between candidates, recruiters, hiring managers, and interviewers.
• Act as the primary point of contact for candidates throughout the interview process.
• Provide timely updates and ensure a smooth and positive candidate experience.
• Handle interview changes, cancellations, rescheduling, and follow-ups.
• Coordinate candidate travel and interview logistics when required.
• Maintain accurate candidate records and recruitment documentation.
• Work closely with Talent Acquisition and business stakeholders to ensure smooth recruitment operations.
• Support employer branding and recruitment-related communication activities.
• Ensure recruitment processes follow required compliance and documentation standards.

Skills

Recruitment coordination

Candidate experience

Interview scheduling

Calendar management

Stakeholder management

Confidentiality

Tools

Greenhouse ATS

GoodTime

Zoom

BrightHire

MS Outlook

Google Calendar

Job description

Interview Scheduler/HR Scheduler

Position: Interview Scheduler/HR Scheduler
Employment Type: Contract 6 Months( Later based on performance and business needs will extend 6 more months. )
Experience: 3+ Years
Location: Chennai
Work Mode: Hybrid Minimum 2 days WFO per week
Shift: 2:00 PM 11:00 PM

Job Summary

We are looking for a Candidate Experience Specialist / Recruitment Coordinator to manage interview scheduling, candidate communication, recruitment coordination, and overall candidate experience.

The ideal candidate should have strong coordination, communication, calendar management, and stakeholder management skills.

Key Responsibilities

• Manage end-to-end interview scheduling for virtual, face-to-face, and recruitment drive interviews.
• Coordinate calendars between candidates, recruiters, hiring managers, and interviewers.
• Act as the primary point of contact for candidates throughout the interview process.
• Provide timely updates and ensure a smooth and positive candidate experience.
• Handle interview changes, cancellations, rescheduling, and follow-ups.
• Coordinate candidate travel and interview logistics when required.
• Maintain accurate candidate records and recruitment documentation.
• Work closely with Talent Acquisition and business stakeholders to ensure smooth recruitment operations.
• Support employer branding and recruitment-related communication activities.
• Ensure recruitment processes follow required compliance and documentation standards.

Required Skills

• 3+ years of experience in Recruitment Coordination, Candidate Experience, Interview Scheduling, or similar roles.
• Strong experience in complex calendar management and interview scheduling.
• Good verbal and written communication skills.
• Strong stakeholder management and coordination skills.
• Ability to manage multiple priorities and work under tight deadlines.
• Strong attention to detail and accuracy.
• Customer-service mindset with a focus on candidate experience.
• Ability to handle confidential candidate information.

Tools / Systems

Experience with any of the following is preferred:

• Greenhouse ATS
• GoodTime / Interview Scheduling Tools
• Zoom
• BrightHire
• MS Outlook / Google Calendar

NOTE: Contract 6 Months- Later based on performance and business needs will extend 6 more months.