Interview Scheduler

Tata Consultancy Services; Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Tata Consultancy Services is seeking an Interview Scheduling Specialist to coordinate interviews across phone, video, and in-person formats. The role emphasizes supporting US/UK recruitment processes and seamless scheduling between candidates and hiring teams.

Ideal candidates will have 4–8 years of interview scheduling experience, familiarity with HRIS systems, and strong Excel skills to manage data and calendars efficiently.

Qualifications

• Bachelor's degree in HR, business administration, or related field preferred.
• 4–8 years of interview scheduling experience (US/intl recruitment).
• Experience with HRIS systems is a plus.

Responsibilities

• Schedule and coordinate interviews across phone, video, and in-person formats.
• Maintain interview calendars reflecting availability.
• Facilitate communication between candidates and hiring teams.
• Gather information with TA/HM for scheduling.
• Resolve scheduling conflicts and provide status updates.
• Provide status reports to TA/HM; leverage Excel for data management.
• Communicate professionally with candidates and teams.

Skills

Interpersonal communication

Attention to detail

Multitasking

Customer service

MS Office

Education

Bachelor's degree in HR/Business Administration

Tools

Workday

SAP SuccessFactors

BambooHR

Job description

Job Description:

We are looking for an Interview Scheduling Specialist to join our team. The ideal candidate will have experience in the US/UK recruitment processes and will play a crucial role in coordinating interviews across various formats, including phone, video, and in-person.

Key Responsibilities:

• Manage and coordinate the scheduling of interviews, ensuring a seamless process for candidates and hiring teams.
• Maintain and update interview calendars to reflect current schedules and availability.
• Facilitate effective communication between candidates and hiring teams.
• Collaborate with TA/HM to gather essential information for scheduling interviews.
• Identify and resolve any scheduling conflicts or issues that may arise.
• Provide regular status reports and updates to TA/HM regarding the scheduling process.
• Demonstrate strong communication skills and proficiency in Excel to manage data effectively.

Qualifications:

• Education: Bachelor’s degree in human resources, Business Administration, or related field (preferred).

Experience:

• 4-8 years of experience in Interview Scheduling (preferably US Recruitment but any international Recruitment/ Interview Scheduling is required)
• Experience with HRIS systems (e.g., Workday, SAP SuccessFactors, BambooHR) is a plus.

Skills:

• Strong interpersonal and communication skills.
• High attention to detail and organizational skills.
• Ability to multitask and manage priorities in a fast-paced environment.
• Customer service-oriented with a positive, professional attitude.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications:

• Experience in a shared services or global business services (GBS) environment.
• Familiarity with Interview scheduling automation tools or platforms.
• Understanding of US employment laws and compliance