Recruitment Coordinator

Zillow Group; Bengaluru; Hybrid; INR 550,000 - 850,000; Full time

Job summary

Zillow Group in Bengaluru is seeking a detail-oriented Recruitment Coordinator to support the Talent Acquisition team with interview scheduling, candidate coordination, and HR operations.

The role requires hands-on experience with high-volume scheduling, ATS usage (Workday or Greenhouse), and collaboration with recruiters, hiring managers, and interview panels. The hybrid role requires strong time-zone coordination and excellent organizational skills.

Qualifications

• 24 years of experience in recruitment coordination or related roles.
• Hands-on experience with interview scheduling and candidate coordination.
• Experience with ATS such as Workday.
• Experience coordinating with recruiters, hiring managers, interviewers and candidates.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Ability to work across multiple time zones (US/India).
• Proficiency in MS Office / Google Workspace, especially Excel/Sheets and calendar tools.

Responsibilities

• Manage end-to-end interview scheduling across multiple interviewers, candidates and time zones.
• Coordinate interview calendars, reschedules, cancellations and last-minute changes.
• Partner with recruiters and hiring managers to ensure a smooth interview process.
• Communicate interview details, instructions and updates to candidates.
• Manage candidate information and interview stages within the ATS.
• Work with ATS platforms such as Workday, Greenhouse, or other systems.
• Maintain recruitment trackers, reports and candidate records.
• Support recruitment operations including offer coordination, onboarding and documentation.
• Ensure a positive candidate experience throughout the process.
• Identify scheduling conflicts and proactively resolve issues.
• Support HR/Talent Acquisition teams with operational activities.
• Maintain confidentiality of candidate and employee information.

Skills

Interview scheduling

Candidate coordination

ATS familiarity

Stakeholder coordination

Time zone management

MS Office / Google Workspace

Tools

Workday

Greenhouse

Job description

About the Role

We are looking for a detail-oriented Recruitment Coordinator to support our Talent Acquisition team across interview scheduling, candidate coordination and HR/recruitment operations. The ideal candidate will have hands-on experience managing high-volume interview scheduling, working with ATS platform and coordinating with candidates, recruiters, hiring managers, and interview panels.

Key Responsibilities

• Manage end-to-end interview scheduling across multiple interviewers, candidates, and time zones.
• Coordinate interview calendars, reschedules, cancellations, and last-minute changes.
• Partner closely with recruiters and hiring managers to ensure a smooth and timely interview process.
• Communicate interview details, instructions, and updates clearly to candidates.
• Manage candidate information and interview stages accurately within the ATS.
• Work with ATS platforms such as Workday (preferred), Greenhouse, or other recruitment systems.
• Maintain accurate recruitment trackers, reports, and candidate records.
• Support recruitment operations including offer coordination, onboarding activities, background verification, and documentation.
• Ensure a positive candidate experience throughout the recruitment process.
• Identify scheduling conflicts and proactively resolve issues to avoid delays.
• Support HR/Talent Acquisition teams with other operational and administrative activities as required.
• Maintain confidentiality of candidate and employee information.

Required Qualifications & Experience

• 24 years of experience in Recruitment Coordination, Talent Acquisition Operations, HR Operations, or a similar role.
• Hands-on experience with interview scheduling and candidate coordination.
• Experience working with an ATS such as Workday
• Experience coordinating with multiple stakeholders, including recruiters, hiring managers, interviewers, and candidates.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Good written and verbal communication skills.
• Strong attention to detail and ability to maintain accurate records.
• Comfortable working with multiple time zones, including US/India time zones.
• Proficiency in MS Office/Google Workspace, particularly Excel/Google Sheets and calendar management tools.

Good to Have

• Experience supporting high-volume technical hiring.
• Experience with recruitment scheduling tools such as Paradox or similar platforms.
• Exposure to HR operations, onboarding, background verification, and offer management.
• Experience working with global or distributed teams.
• Experience in a fast-paced corporate or technology environment.

Additional Information:

• This is a hybrid role, 3 days work from office
• Working hours are 2 pm to 11 pm IST - all 5 working days in a week
• Only candidates currently based in Bangalore will be considered