Import Documentation Executive

Ardee Industries; New Delhi; On-site; INR 600,000 - 900,000; Full time

Job summary

Ardee Industries is seeking a detail-oriented professional to manage banking & payment documentation, claims and MIS updates within the India's operations. The role involves pre-shipment inspection documentation, timely payments, and ensuring adherence to RBI guidelines and internal processes.

You'll coordinate with finance, logistics and licensing teams to ensure smooth processing of documents, effective claim management, and accurate reporting.

Responsibilities

• Submit shipping documents to the bank for payment
• Verify payment is made against the documents
• File the exchange control documents(BOE copy to bank as per RBI guidelines)
• Ensure Fund requirement planning is given to finance department as per the agreed time frame
• Facilitate timely payments for the arrived material so that there are no detention or demurrage charges through the HO finance department
• Facilitate timely and as per process - off loading of container through the plant, with proper quality checks and photographs at each stage
• Ensure timely and smooth claim management process
• Ensure proper documentation related to EODC of licenses
• Develop mechanism to report market changes/law changes to the management so that advantage could be taken or damage could be controlled if any
• Responsible for adhering to the agreed internal and external Service Level Agreements
• Responsible for PSIC(Pre-Shipment Inspection Certificate)
• Documents status/final payment schedule
• Advance status to parties
• Over due shipment
• OBL/Payments done/document status in respect of PIL & Ardee
• Order booking target/Actual Weekly
• EPA documents preparation & submitting to supplier.
• Any task assigned by the Management
• You will be the checker for documents in respect of documentation team(Pilot & Ardee) for onward processing.

Job description

Banking & Payment

• Submit shipping documents to the bank for payment.


• Verify payment is made against the documents.


• File the exchange control documents(BOE copy to bank as per RBI guidelines).

Fund Management & planning

• Ensure that the Fund requirement planning is given to finance department as per the agreed time frame

Claims & Payments

• Facilitate timely payments for the arrived material so that there are no detention or demurrage charges through the HO finance department


• Facilitate timely and as per process - off loading of container through the plant, with proper quality checks and photographs at each stage


• Ensure timely and smooth claim management process

Government liaisoning and licensing

• Ensure proper documentation related to EODC of licenses


• In future - develop mechanism to report market changes/law changes to the management so that advantage could be taken or damage could be controlled if any

Internal processes and people management

• Responsible for adhering to the agreed internal and external Service Level Agreements


• Responsible for PSIC(Pre-Shipment Inspection Certificate)

MIS

• Documents status/final payment schedule


• Advance status to parties


• Over due shipment


• OBL/Payments done/document status in respect of PIL & Ardee


• Order booking target/Actual Weekly

International

• EPA documents preparation & submitting to supplier.

Others

• Any task assigned by the Management


• You will be the checker for documents in respect of documentation team(Pilot & Ardee) for onward processing.