Executive Officer / Sr.Executive Officer - Imports

The Sanmar Group; Chennai District; On-site; INR 400,000 - 600,000; Full time

Job summary

The Sanmar Group in Chennai is seeking an Import/Export Coordinator to manage end-to-end import activities, ensure compliant documentation, and coordinate with forwarders and CHA. You will handle duties, payments, and data for a smooth exim process.

Key responsibilities include filing docs with customs, monitoring duty payments, preparing weekly MIS reports, and maintaining import/freight data in SAP. Collaboration across teams is essential.

Responsibilities

• To check the Imports docs on receipt from Forwarder / Courier / Supplier with the PO.
• To prepare duty working sheet with correct HS code.
• To receive the check list from CHA and approve for filing.
• To prepare shipment number on receipt of post shipment documents In case of delay follow up with the forwarder/courier agency.
• To get outstanding from supplier and reconcile it.
• To regularly monitor the duty release with Icegate / after assessment.
• To make entries in SAP for DPR/Bank challan, Request for duty payment to be sent to CAT.
• Expot Incentives with DGFT / Icegate (against relevant licences).
• Periodically monitor the notification / circular from Customs/DGFT and update the team.
• Follow up for Duty drawback payments with respective customs in case of delay / errors.
• To receive the freight bills / CHA bills from the vendor.
• To check the correctness to record / maintain the data.
• To prepare weekly statement of import receipts and despatch to Treasury / HO for Forex cover.
• To check post shipment documents and share with the team.
• Update / maintain Import data / freight data / clearance data.
• Circulate weekly / monthly MIS reports.
• Liase with cross functional teams of the organisation in order to stablish effective exim procedure.

Job description

Job Content:

Responsbile for co-ordination of Imports Activities.

1. Filing of Import docs with Customs / CHA:

• To check the Imports docs on receipt from Forwarder / Courier / Supplier with the PO.
• To prepare duty working sheet with correct HS code.
• To receive the check list from CHA and approve for filing.

2. Courier shipments:

• To prepare shipment number on receipt of post shipment documents In case of delay follow up with the forwarder/courier agency.
• To get outstanding from supplier and reconcile it.

3. Import duty payments:

• To regularly monitor the duty release with Icegate / after assessment.
• To make entries in SAP for DPR/Bank challan, Request for duty payment to be sent to CAT.

4. Stay updated with Foreign Trade policy and Customs procedures:

• Expot Incentives with DGFT / Icegate (against relevant licences).
• Periodically monitor the notification / circular from Customs/DGFT and update the team.
• Follow up for Duty drawback payments with respective customs in case of delay / errors.

5. Freight bills checking:

• To receive the freight bills / CHA bills from the vendor.
• To check the correctness to record / maintain the data.

6. Monitor Supplier Payments:

• To prepare weekly statement of import receipts and despatch to Treasury / HO for Forex cover.
• To check post shipment documents and share with the team.

7. MIS reports:

• Update / maintain Import data / freight data / clearance data.
• Circulate weekly / monthly MIS reports.
• Liase with cross functional teams of the organisation in order to stablish effective exim procedure.